Program Outreach Coordinator

Association of Black Foundation Executives; Seattle (WA); Hybrid; USD 60,000 - 63,000; Full time

Benefits offered by this job

Medical insurance

Dental, vision, FSA, life and disabled

401(k) matching

Paid time off

Refresh Fridays

Employee recognition program

Sabbatical after five years

Training opportunities

Career development

Well-being culture

Student engagement opportunities

Job summary

Summer Search Seattle is hiring a Program Operations Coordinator to ensure smooth delivery of our programs and experiences for high school students. You will manage the behind-the-scenes operations that make summer experiences possible, from logistics to participant support, reporting to the Director of Programs.

In this hybrid role, you will coordinate travel, housing, and pre/post-trip events, train site staff, and partner with schools to recruit participants while maintaining data integrity

Qualifications

• At least 2 years of relevant professional experience in operational or nonprofit program roles.
• Strong project management and multi-tasking abilities.
• Solutions-oriented, adaptable, and curious.
• Excellent communication with internal and external stakeholders.
• Familiarity with Salesforce is a plus.
• Spanish language skills are a plus.

Responsibilities

• Coordinate Summer Experience logistics for 130+ students.
• Manage travel, lodging, visas, health insurance, and spending money.
• Plan pre- and post-trip events and staff training.
• Develop process improvements with site leadership.
• Serve as main contact with partner hosts and ensure timely information sharing.
• Maintain Salesforce records of applications and updates.
• Attend site leadership meetings to align program components.
• Support outreach with partner schools and community organizations.

Skills

Customer service orientation

Project management

Adaptability

Accountability

Teamwork & collaboration

Cultural humility

Technology skills

Salesforce

Spanish

Tools

Salesforce

Job description

At Summer Search, we believe in 'No Ceilings' and envision a world in which young people, regardless of circumstances, can chart their own destiny. In the United States, students from underserved communities – disproportionately BIPOC and first-generation – face systemic inequities in school, in the workforce, and in life. Nevertheless, these young people possess unique strengths, resilience, and limitless potential.

Since 1990, Summer Search has partnered with young people during their transition from adolescence into adulthood by connecting them to expansive opportunities, professional mentoring, and a community of support. Summer Searchers recognize their potential and build a toolkit to navigate and challenge systemic barriers, break new ground for their families and communities, and achieve economic equity and a life of purpose.

THE OPPORTUNITY

Summer Search Seattle is seeking a Program Operations Coordinator who will work the behind-the scenes operations magic that allows our team to smoothly execute excellent programming for Summer Search participants. This role will be instrumental in two critical areas of our programming - recruiting new participants into our program and sending them on meaningful summer experiences. Reporting to the Director of Programs, this is an exciting opportunity to work closely with site leadership to ensure our program operations are smooth, efficient and high-quality while enabling program staff to focus on direct service and relationship-building with students and families.

WHAT YOU’LL DO

Summer Experience Coordination (Primary Focus in Spring and Summer)

• Support planning and execution of alllogisticsfor our summer experiences to prepare and send approximately 130+ high school students on 2–4-week summer experiences.
• Coordinate student travel, hotel bookings, visa and immunization records, health insurance applications, identification cards, spending money distribution, and other pre-trip requirements.
• Coordinate alllogisticsof pre- and post-trip student events, such as the annual outdoor readiness day, summer experience orientations, info-sessions & trip preparation workshops, equipment purchasing and distribution, and post-experience integration events.
• Support training of site staff in summer experience student preparation, family engagement, and annual summer readiness practices annually.
• In partnership with theSite Leadership, develop, implement, and evaluate process improvements intended to streamline and scale existing operations.
• Serve as point of contact with Summer partners who host summer experiences for participants, ensuring strong communication, accurate & timely information sharing, and timely problem-solving.
• Use Salesforce database to track the student experience application process for all students attending summer experiences and use that data to sharetimelyupdates.
• Attend Summer Experience cohort meetings on a bimonthly-monthly basis dependent on season.
• Stay up to date with all national insurance policies & guidelines and support site specific compliance.

Outreach Coordination (Primary Focus in Late Summer through Late Fall)

• Support planning and execution of all logistics for our outreach and recruitment cycles with 6+ partner schools to recruit approximately 80+ high school sophomores to the program.
• Support development and distribution of outreach materials (presentations, fliers, posters, info sheets) and maintain a calendar of outreach events.
• Collaborate with school partners, referral networks, and community organizations to maximize visibility and recruit a diverse pool of applicants.
• Track student interest and applications in Salesforce, ensuring accurate follow-up and communication with students and families.
• Serve as point of contact for school and community partners, ensuring strong communication, accurate & timely information sharing, and timely problem-solving.
• Support outreach presentations and tabling events at partner schools and with community partner organizations.

Partnership Coordination and Data Management (Year-Round)

• Maintain data integrity in all program operations by ensuring accurate, timely, and consistent entry into Salesforce.
• Generate, track, and analyze data reports to support program evaluation, compliance, and continuous improvement.
• Provide excellent support to school, community, and summer program partners by responding promptly to questions, sharing updates, and problem solving continuously.
• Support building and sustain strong partner relationships through ensuring alignment on timelines, requirements, and expectations.
• Attend site leadership meetings as needed to support general operations and ensure smooth alignment between program components.

WHO YOU ARE

The Program Operations Coordinator position calls for a professional with a strong customer service orientation in working with internal and external stakeholders and an eye for creating and continuously improving processes. Specifically, this hire will bring:

• EXPERIENCE: At least 2 years of relevant professional experience in operational or non-profit program roles, ideally at organizations that serve youth from low income and/or communities of color. Exposure to or familiarity with participant/student recruitment and/or experiential summer programs is a plus.
• PROJECT MANAGEMENT: You take initiative to create systems and structures to achieve goals and objectives. You succeed at managing multiple workstreams and motivating, coordinating, and directing others to stay on track.
• ADAPTABILITY: You tackle challenges and unfamiliar scenarios head-on with a solutions-oriented, flexible, and curious approach. You are willing to try new things and actively seek to understand multiple perspectives.
• ACCOUNTABILITY: You hold yourself and others responsible for processes, decisions, actions, and commitments to results to drive high quality outcomes.You'reresponsive to the needs of stakeholders and follow through on commitments.
• TEAMWORK AND COLLABORATION: You value many voices, are comfortable creating space for dialogue and handle interpersonal issues constructively. You inspire and foster commitment, connection, enthusiasm, and trust and motivate others to achieve common goals.
• CULTURAL HUMILITY: You lead with empathy and self-reflection to respect the beliefs, customs and values of people in order to foster inclusivity and respond to the needs of our communities.
• TECHNOLOGY SKILLS: Familiarity with databases for data entry and tracking. Salesforce experience is a plus.
• LANGUAGE SKILLS: Proficiency in Spanish is a plus.

In addition,all Summer Search staff bring a commitment to our mission of unleashing students’ potential through mentoring and transformative experiences, as well as the ability to thrive in an environment that values excellence, gratitude, well-being, diversity, authenticity, and collaboration.

LOCATION AND OTHER REQUIREMENTS

Work hours are Mon-Fri 10am-6pm with occasional weekend and evening special events. This is a hybrid role with at least two days a week working in person at our office in King County. Occasional travel to partner schools for meetings, tabling events and presentation required. Additional travel may be needed during the summer season to support Summer Experiences, including coordination of the annual Outdoor Readiness Event and chaperoning travel within Washington state.

COMPENSATION AND BENEFITS

Competitive and transparent salaries. This is a non-exempt position with starting pay ranging from $30.10-$32.46 per hour ($59,688-63,289 annually). Summer Search is committed to transparent, equitable compensation practices. Salaries are benchmarked using current market data and salary bands are created to demonstrate the growth potential within the band. Typically, offers are made at the starting place of the salary band. The Hiring Manager partners with the Talent Team to ensure offers are appropriate, competitive and maintain internal equity.

Well-being, flexibility, and ongoing learning and development are pillars of our culture. We value our staff and are committed to creating an environment where every individual feels seen, heard and valued. Investments in our staff include:

• Medical insurance with up to 90% employer contribution
• Dental, vision, FSA,lifeand disability insurance plans
• 401 (K) and Employer Match up to $2,000 annually
• Generous time off including 15 vacation days, 10 sick days, and 18 holidays (2 floating holidays of your choice, a birthday day-off, 10 company-wide holidays, and a 1-week December closure).
• Refresh Friday’s – a paid day off the first Friday of every month!
• A comprehensive Employee Recognition Program (years of service awards, spot awards, and professional development funding).
• A four-week paid sabbatical after five years of continuous employment.
• Individual, local,regionaland national training
• A commitment to developing leaders from within theorganization.
• An organizational culture that supports staff well-being and holistic self-care/community care
• Ample opportunities to connect with the students and communities weserve.

OUR COMMITMENT TO EQUITY, DIVERSITY, AND INCLUSION

With a staff that cares deeply about social justice and racial justice, we believe that diverse perspectives and backgrounds create a rich work environment and enhance our ability to pursue our mission. We are committed to building an organization with critical consciousnessin order toimpact how we work with students, as well as how we work together as a team. We hope you will join us as we continue to build a justice-centered organization that fosters a work environment where people from all backgrounds are welcomed and valued.

SUMMER SEARCH IS AN EQUAL OPPORTUNITY EMPLOYER.

When you ask the Summer Search staff what they love about work, they’ll tell you it’s the people—we pride ourselves on authentic relationships and strive to foster a work culture that is centered around well-being, learning, and personal and professional growth. Our teams are lively and reflect the joy and energy of the young people we serve.

you can be a part of the impact

Salaries are benchmarked using current market data and salary bands are created to demonstrate the growth potential within the band. Typically, offers are made at the starting place of the salary band. The Hiring Manager partners with the Talent Team to ensure offers are appropriate, competitive and maintain internal equity.

Well-being, flexibility, and ongoing learning and development are pillars of our culture. View our extensive benefits as a Team Member at Summer Search!

Medical

• Medical insurance with up to 90% employer contribution
• Dental, vision, FSA,lifeand disability insurance plans
• 401 (K) and Employer Match up to $2,000 annually

Time-off

Learn about what we stand for

At Summer Search, how we work together matters just as much as the work we do. Our Core Values and Community Agreements reflect the values we practice every day — with students, partners, and each other.