Operations Coordinator for ELPA21 Programs

The Regents of the University of California on behalf of their Los Angeles Campus; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

The Regents of the University of California on behalf of their Los Angeles Campus seeks an Operations Coordinator to oversee ELPA21’s administrative operations, assist with hiring, onboarding, and procurement, and coordinate with leadership and stakeholders across the UCLA ecosystem.

You will support the Internal Operations & Products Manager, manage meetings, and help refine processes while ensuring compliance with campus policies.

Qualifications

• Experience in training and onboarding staff with empathy.
• 3-5 years as project coordinator, administrative or executive assistant (preferred).
• Experience with accounting, contracts, grants, and administrative issues.
• Strong verbal and written communication skills.
• Ability to analyze, resolve problems and improve workflows.
• Knowledge of university hiring processes, personnel and payroll policies (preferred).
• Familiarity with AI capabilities and K12US education.
• Excellent time management and organizational skills.
• Proofreading/editing skills preferred.
• Experience coordinating activities in a busy executive office (required).
• Willingness to learn high-stakes assessment and contract management.
• Knowledge of university policies in accounting, travel, purchasing, and subcontract awards (required).

Responsibilities

• Oversee ELPA21 administrative operations and support leadership.
• Coordinate meetings and events logistics; refine procedures and maintain records.
• Assist with hiring, onboarding, and procurement requisitions (BruinBuy+, Concur).
• Serve as liaison to consortium members, boards, and collaborators; support special projects.

Skills

Onboarding

Project coordination

Administrative support

Communication

Problem solving

Attention to detail

Independent judgment

AI familiarity

Education policy

Confidentiality

Job description

The Regents of the University of California on behalf of their Los Angeles Campus seeks an Operations Coordinator to oversee ELPA21’s administrative operations, assist with hiring, onboarding, and procurement, and coordinate with leadership and stakeholders across the UCLA ecosystem.

You will support the Internal Operations & Products Manager, manage meetings, and help refine processes while ensuring compliance with campus policies.