ELPA21 Operations & Programs Coordinator

UCLA; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

UCLA's ELPA21 program seeks an Operations Coordinator to oversee administrative functions, support hiring and staff onboarding, and coordinate procurement for contractors, software, and supplies in line with university policies.

You will liaise with consortium members and governance bodies, organize meetings, refine procedures, maintain records, and lead special projects under the Internal Operations & Products Manager, contributing to effective K-12 language assessment initiatives.

Qualifications

• Experience in training and onboarding staff (Preferred).
• 3-5 years experience as project coordinator, administrative assistant, or executive assistant (Preferred).
• Demonstrated experience in accounting and business practices in financial, contract and grant, and administrative issues (Required).
• Strong verbal and written communication skills (Required).
• Ability to identify, analyze, and resolve problems and improve workflows (Required).
• Knowledge of using new technologies to enhance productivity (Required).
• Attention to detail and maintaining confidentiality (Required).
• Independent judgment, initiative, discretion, and negotiation with campus departments (Required).
• Basic knowledge of university hiring processes and payroll policies (Preferred).
• Familiarity with AI capabilities and AI use in work (Required).
• Familiarity with K-12 education in US (Required).
• Strong time management and task execution skills (Required).
• Proofreading/editing for grammar and accuracy (Preferred).
• Organizational skills coordinating executive office (Required).
• Willingness to learn new subject matter (Preferred).
• Knowledge of university policies in accounting, travel, purchasing, and contracts (Required).

Responsibilities

• Coordinate ELPA21's administrative operations.
• Support staff onboarding and hiring processes.
• Prepare procurement requisitions for contractors, software, and supplies.
• Enter transactions in BruinBuy+ and Concur per university guidelines.
• Serve as liaison to consortium members, boards, committees, and project directors.
• Organize meetings and events; manage logistics and calendars.
• Refine operational procedures and maintain records.
• Lead special projects under the Internal Operations & Products Manager.

Skills

Staff training

Project coordination

Accounting basics

Communication

Problem solving

Tech savviness

Attention to detail

Decision making

Hiring processes

AI literacy

K-12 education

Time management

Editing

Executive support

Willingness to learn

University policies

Job description

UCLA's ELPA21 program seeks an Operations Coordinator to oversee administrative functions, support hiring and staff onboarding, and coordinate procurement for contractors, software, and supplies in line with university policies.

You will liaise with consortium members and governance bodies, organize meetings, refine procedures, maintain records, and lead special projects under the Internal Operations & Products Manager, contributing to effective K-12 language assessment initiatives.