Operations Coordinator & Administrative Assistant (Onsite)

NU3S - Car Wash | Cafe | Auto Care; Hempfield Township (Westmoreland County); On-site; USD 28,000 - 34,000; Full time

Job summary

NU3S Market Café, Car Wash & AutoCare in Jamaica Queens seeks an Administrative Assistant / Operations Coordinator to support the General Manager and coordinate daily operations across cafe, car wash, and auto shop.

You will handle admin tasks, scheduling, HR onboarding, payroll support, vendor follow-up, and customer communications, contributing to a fast-paced, collaborative environment.

Qualifications

• 2+ years of administrative, executive assistant, office management, or operations support experience.
• Strong organization and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent communication and customer service skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Provide direct support to the General Manager and maintain task logs and reports.
• Answer inquiries, route messages, and maintain logs of customer interactions.
• Coordinate HR administration, onboarding, and compliance documents.
• Assist with payroll timekeeping and attendance records.
• Coordinate vendors, deliveries, and service providers; track requests.
• Support audits, invoices, and document reviews.

Skills

Organizational skills

Communication skills

Microsoft Office proficiency

Confidentiality handling

Independent initiative

Job description

NU3S Market Café, Car Wash & AutoCare in Jamaica Queens seeks an Administrative Assistant / Operations Coordinator to support the General Manager and coordinate daily operations across cafe, car wash, and auto shop.

You will handle admin tasks, scheduling, HR onboarding, payroll support, vendor follow-up, and customer communications, contributing to a fast-paced, collaborative environment.