Operations Coordinator

Associated General Contractors of Massachusetts (AGC MA); Wellesley (MA); On-site; USD 45,000 - 55,000; Full time

Job summary

Associated General Contractors of Massachusetts (AGC MA) is seeking an entry-level Operations Coordinator to support day-to-day operations, programs, and marketing. You will work with the Director of Operations and senior staff to ensure efficient systems, member experiences, and strong external communications.

The role offers hands-on training across nonprofit association management and programs. You will also contribute to workforce development, sustainability, and community engagement, while

Qualifications

• Recent graduates or candidates with 0–2 years of professional experience.
• Strong organization, communication, and time management skills.
• Experience with GrowthZone or similar CRM is a plus.
• Familiarity with Canva and Adobe Suite is a plus.
• Experience with content management systems and marketing tools is a plus.

Responsibilities

• Respond to inquiries and direct to appropriate staff.
• Support daily administrative and operational functions, ensuring efficiency.
• Maintain GrowthZone database, data accuracy and usability.
• Assist with website content management and email platforms.
• Coordinate conference room scheduling and internal logistics.
• Plan, coordinate, and execute AGC MA programs and events.
• Coordinate committee meetings, agendas, materials, and follow-up actions.
• Support marketing and member engagement efforts.

Skills

Strong organizational skills

Effective communication

Problem-solving

Event planning

Tools

GrowthZone

Microsoft Office

Canva

Adobe Creative Suite

Job description

The Operations Coordinator is an entry-level position that supports the day-to-day execution of AGC MA’s operational, programmatic, and marketing functions. Working closely with the Director of Operations and senior staff, this role ensures that internal systems, member-facing programs, and external communications are aligned, efficient, and effective.

The Operations Coordinator serves as an internal resource and is expected to backstop the Director of Operations when needed, ensuring continuity of operations. They will also spend at least 20% of their time supporting workforce development, sustainability, and community engagement.

This is an excellent opportunity for someone beginning their career who enjoys organization, problem-solving, event planning, and learning new technology. The successful candidate will receive hands-on training and gain experience across many aspects of nonprofit association management.

Key Responsibilities

Operations & Administration

• Respond to inquiries and requests made to the association by directing them to the appropriate staff member
• Support the daily administrative and operational functions of the Association, ensuring efficiency and consistency across workflows.
• Maintain and update the association database (GrowthZone), ensuring data accuracy and usability for communications and reporting.
• Assist with internal systems including website content management, email platforms, and office technology.
• Coordinate conference room scheduling, internal logistics, and administrative processes.

Programs & Events

• Support the planning, coordination, and execution of AGC MA programs, events, and committee initiatives.
• Assist with event marketing, registration, logistics, and post-event reporting.
• Coordinate committee meetings, including agendas, materials, and follow-up actions.
• Participate in events and external engagements to support member experience and organizational visibility.

Strategic & Organizational Support

• Collaborate with staff to align operations, programming, and communications with organizational goals.
• Identify opportunities to improve operational efficiency, member engagement, and marketing effectiveness.
• Assist in the preparation of grant applications and grant reporting to meet all eligibility requirements.
• Interface directly with grant program participants to facilitate logistics, program delivery, and enhance reporting capabilities.

Qualifications

• Recent graduates and candidates with 0-2 years of professional experience.
• Strong organizational, communication, and time management skills.
• Experience in Microsoft Office Suite (Outlook, Teams, Excel)
• Familiarity with AI including ChatGPT and Microsoft Copilot is a plus.
• Understanding of Microsoft Loop and Planner is a plus.
• Working knowledge of Canva and Adobe Suite.
• Familiarity with CRM/database systems (e.g., GrowthZone) and content management systems.
• Familiarity with marketing tools and social media platforms (Constant Contact, HootSuite) is a plus.

Reports primarily to the Director of Operations. Works directly with the Director of Career Development and Industry Inclusion to support MassCEC Grant Programs.

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time, talk or hear, and type or write. The employee is frequently required to stand, walk, and see. There may be job site walking, occasional heavy lifting of more than 25 pounds, and work functions with attendance requiring overnight travel, or working late.

It is important for prospective candidates to be aware of these potential job demands and consider their ability to meet them as they assess their interest in this role. AGC MA is committed to providing reasonable accommodation to enable all qualified individuals to perform the essential functions of the position, in accordance with applicable laws and regulations. If you have any questions or require further information about the physical requirements or travel expectations associated with this position, please feel free to inquire during the application or interview process. AGC MA welcomes candidates from diverse backgrounds to apply.

Compensation Package

AGC MA offers a competitive salary, health and retirement benefits, professional development opportunities, and the chance to help shape the future of the construction industry in Massachusetts.