Operations Coordinator

Lincoln Memorial University; Tennessee; On-site; USD 50,000 - 65,000; Full time

Job summary

Lincoln Memorial University in Tennessee is seeking an AdministrativeHR/Operations Coordinator to support staffing, onboarding, payroll inquiries, and records maintenance.

You will collaborate with hiring managers, draft postings, screen resumes, and coordinate interviews while ensuring compliance with institutional policies.

Qualifications

• Bachelor's degree in Business Administration, Human Resources, Finance, or related field.
• 2-4 years of experience in operations, HR, finance, or administrative coordination.
• Proficiency with MS Office, HRIS, and financial software; experience with procurement systems is a plus.
• Excellent organizational, communication, and interpersonal skills.

Responsibilities

• Collaborate with hiring managers to understand staffing needs and define job requirements.
• Draft and post job openings on institutional career portals and relevant sites.
• Screen resumes, schedule and coordinate candidate interviews, and maintain communication throughout the hiring process.
• Ensure completion of pre-employment screenings, reference checks, and issuance of offer letters.
• Support onboarding by organizing paperwork and ensuring new hire documentation is complete and properly filed.
• Payroll and HR Support Address employee inquiries related to payroll and coordinate offsite needs with payroll specialists. Maintain and update employee records in compliance with institutional policies and regulations
• Review purchase requisitions for accuracy and policy compliance
• Track status of orders and coordinate timely delivery
• Prepare procurement activity reports and cost analyses
• Manage executive calendars, schedule meetings, and handle confidential correspondence
• Coordinate internal communications, meeting logistics, room reservations, IS tickets, and building access requests
• Act as a liaison between departments, contractors, vendors, and external stakeholders.
• Draft, review, and finalize contracts for speakers and event vendors.
• Coordinate with internal teams (legal, finance, events) to ensure contractual compliance and accuracy
• Communicate with speakers/vendors to collect necessary documents (bios, W-9s, AV needs, etc.).
• Provide administrative support during contract negotiations and assist with post-event reconciliation and invoicing
• Other Duties as assigned

Skills

MS Office

HRIS

Financial software

Procurement systems

Excellent communication

Interpersonal skills

Discretion with confidential info

Problem-solving

Collaborative mindset

Education

Bachelor's degree in Business Administration, Human Resources, Finance, or related field

Tools

MS Office

HRIS

Financial software

Procurement systems

Job description

Required Qualifications

Bachelors degree in Business Administration, Human Resources, Finance, or related field. 2-4 years of experience in operations, HR, finance, or administrative coordination. Proficiency with MS Office, HRIS , and financial software; experience with procurement systems is a plus. Excellent organizational, communication, and interpersonal skills. Ability to handle confidential information with discretion. Strong problem-solving skills and a collaborative mindset.

Preferred Qualifications

Physical Demands

Campus

Campus LMU Tower

Job Duty

• Collaborate with hiring managers to understand staffing needs and define job requirements
• Draft and post job openings on institutional career portals and relevant sites
• Screen resumes, schedule and coordinate candidate interviews, and maintain communication throughout the hiring process
• Ensure completion of pre-employment screenings, reference checks, and issuance of offer letters.
• Support onboarding by organizing paperwork and ensuring new hire documentation is complete and properly filed
• Payroll and HR Support Address employee inquiries related to payroll and coordinate offsite needs with payroll specialists. Maintain and update employee records in compliance with institutional policies and regulations
• Review purchase requisitions for accuracy and policy compliance
• Track status of orders and coordinate timely delivery
• Prepare procurement activity reports and cost analyses
• Manage executive calendars, schedule meetings, and handle confidential correspondence
• Coordinate internal communications, meeting logistics, room reservations, IS tickets, and building access requests
• Act as a liaison between departments, contractors, vendors, and external stakeholders.
• Draft, review, and finalize contracts for speakers and event vendors.
• Coordinate with internal teams (legal, finance, events) to ensure contractual compliance and accuracy
• Communicate with speakers/vendors to collect necessary documents (bios, W-9s, AV needs, etc.).
• Provide administrative support during contract negotiations and assist with post-event reconciliation and invoicing
• Other Duties as assigned

Posting Number

Posting Number S05427P

Job Open Date

Job Open Date 08/07/2026

Job Close Date

Job Close Date 10/30/2026

Open Until Filled No

Open Until Filled No

Special Instructions Summary

About the Institution

Lincoln Memorial University is a values-based learning community dedicated to providing educational experiences in the liberal arts and professional studies. The main campus is located in Harrogate, Tennessee. For more information about employment opportunities, contact the Office of Human Resources at 423-869-7112 or [e-mail] .

AA/EEO Statement

Lincoln Memorial University is an Equal Opportunity education institution. Lincoln Memorial University prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, veteran status, military status, pregnancy, sexual orientation, marital status, parental status, gender, gender identity, gender expression, and genetic information in all University programs and activities.

The University will conduct criminal background checks on all employees. Background checks may include but are not limited to confirmation of the individual’s identity, credit information, motor vehicle driving record, review of an individual’s criminal conviction record (if any), verification of any license, and certificate or degree required for the position.

Required fields are indicated with an asterisk (*).