Operations Coordinator

Savannah College of Art and Design; Savannah (GA); On-site; USD 42,000 - 56,000; Full time

Job summary

Savannah College of Art and Design in Savannah, GA seeks an Operations Coordinator to support the office of mental health and student services. The role includes coordinating screenings, referrals, scheduling, and intake support under licensed counselors, while maintaining a welcoming, confidential environment.

You will provide high-level administrative support, manage confidential records, supervise student workers, coordinate outreach, and assist with budget tracking and office operations.

Qualifications

• Bachelor’s degree in social work, human services, counseling, psychology, or a related field.
• At least one year of related experience and training, or an equivalent combination of education and experience.

Responsibilities

• Provide high-level administrative support
• Participate in clinical staff meetings, crisis debriefs, and case coordination sessions
• Maintain complete, confidential records in Titanium, Guardian, and MySCAD
• Manage student conduct-related emails, documentation, and office communications in compliance with records retention protocols
• Plan, schedule, and implement department outreach, in-services, training sessions, and special events

Skills

Administrative support

Confidentiality

Record management

Team supervision

Education

Bachelor’s degree in social work

Tools

Titanium

Guardian

MySCAD

Job description

As an operations coordinator, you will help implement a range of confidential services provided by the office of mental health to help students navigate challenges and thrive. These services include individual and group counseling, skill-building workshops, and outreach programs.

To support the office of mental health, you’ll:

• Maintain a welcoming, professional, and confidential environment
• Conduct initial student contact screenings to assess immediate needs and risk level
• Facilitate urgent clinical interventions, appropriate referrals, scheduling, and intake support
• Provide empathetic, direct support to students in distress, under the direction of licensed clinical counselors

As an operations coordinator, you’ll:

• Provide high-level administrative support
• Participate in clinical staff meetings, crisis debriefs, and case coordination sessions
• Maintain complete, confidential records in Titanium, shared drives, Guardian, and departmental databases
• Manage student conduct-related emails, documentation, and office communications in compliance with records retention protocols

For finances, budgets, and logistics, you’ll:

• Maintain the department’s budget database, track line-item expenses, manage petty cash, and generate regular financial reports
• Process staff travel logistics, reimbursements, and financial paperwork via MySCAD
• Oversee inventory management, routine purchasing, printing requests, and supply orders for general operations and special events
• Coordinate building work orders, vendor services, and office equipment maintenance

Additionally, you’ll:

• Supervise, train, and delegate tasks to student employees to ensure seamless office coverage and reception support
• Plan, schedule, and implement department outreach, in-services, training sessions, and special events
• Maintain comprehensive records of program functions, event timelines, contact directories, and official outreach metrics

Minimum qualifications:

• Bachelor’s degree in social work, human services, counseling, psychology, or a related field
• At least one year of related experience and training, or an equivalent combination of education and experience

Preferred qualifications:

• Experience in higher education

Work hours:The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.

ADA tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.