HR Transactions Coordinator

University of California, San Francisco; San Francisco (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

University of California, San Francisco in San Francisco seeks an experienced HR Transactions Coordinator to support departmental employee actions using university systems. You will gather materials, submit transactions, track submissions, and resolve workflow issues across the Neurology department.

Responsibilities include managing recruitments, reclassifications and terminations, while applying institutional policies to multiple ongoing projects. A proactive, organized approach is essential.

Qualifications

• Bachelor's degree in a related area and 3+ years of related work experience.
• Thorough knowledge of university rules and procedures for budget, accounting and fund management, and personnel management.
• Knowledge of human resources principles and administrative operations.
• Strong communication, planning, problem-solving and customer service skills.
• Ability to balance multiple stakeholders and priorities independently.
• Discretion and confidentiality in handling sensitive information.
• Experience with university-specific computer applications and systems.

Responsibilities

• Provide essential administrative support for department employee actions and changes.
• Submit HR transactions, track submissions, resolve workflow data discrepancies and system errors.
• Manage recruitments, reclassifications, renewals, salary reviews and terminations.
• Coordinate with the Neurology People Team to ensure smooth procedures across sites.

Skills

Budget management

HR processes

Communication skills

Problem solving

Data confidentiality

Multi-stakeholder management

Technology proficiency

Education

Bachelor's degree

Tools

Oracle

MyTime

UCSF enterprise systems

Job description

Job Description

Job Description

Employment Duration: 6 months (w/ potential for extension)

Involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff.

Seeking experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems / issues of diverse scope and determines solutions.

The HR Transactions Coordinator provides essential administrative support for departmental employee-related actions and changes. Using university systems, this role works with people managers and stakeholders, gathers materials, submits HR transactions, tracks submissions, and solves problems related to workflows, data discrepancies, and system errors. This role manages transactions such as recruitments, reclassifications, renewals/extensions, salary reviews, supervisor changes, department transfers, terminations, and other actions related to a department member’s employment cycle at UCSF. The HR Transactions Coordinator applies departmental and institutional policies to accomplish multiple projects of mild to moderate complexity, streamlines workflows, maintains documentation, and facilitates communication across teams. Working directly with the Neurology People Team, this position requires a proactive, organized, and detail-oriented professional who can balance multiple priorities and ensure the smooth execution of ongoing and new procedures.

The Department of Neurology at the University of California, San Francisco (UCSF) is a large, multi-site academic department within the School of Medicine, with a mission that spans clinical care, research, and education. We are proud to be affiliated with the UCSF Weill Institute for Neurosciences and to provide neurologic care and conduct research across numerous sites in San Francisco—including Mission Bay, Parnassus, Zuckerberg San Francisco General (ZSFG), China Basin, the San Francisco VA Medical Center (SFVAMC), and the Gladstone Institutes—as well as in the Greater Bay Area through UCSF Benioff Children’s Hospital Oakland and satellite clinics in San Mateo, Marin County, and beyond.

Qualifications

Required Qualifications

• Bachelor's degree in related area and 3+ years of related work experience; and / or equivalent experience / training.
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management
• Knowledge of human resources principles and administrative operations
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills
• Solid knowledge of common University-specific computer application programs
• Strong skills in short-term planning, analysis, problem-solving, and customer service
• Strong ability to balance the needs of multiple stakeholders and pivot between multiple tasks
• Ability to meet deadlines and follow through on assigned duties in an independent manner
• Ability to use high-level discretion and maintain a high level of confidentiality
• Solid skills in problem identification
• Ability to work well under pressure
• Ability to work well with others and as part of a team
• Adept with technology and quick learner of new technology

Preferred Qualifications

• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
• Experience working in higher education, academic medicine, or healthcare
• Experience with Oracle, MyTime, or other UCSF enterprise systems