Operations Coordinator

SLUG Magazine; Salt Lake City, Northern (UT, KY); Hybrid; USD 52,000 - 70,000; Full time

Job summary

SLUG Magazine in Salt Lake City, UT seeks a full-time Operations Coordinator to supervise internal systems, people operations, logistics and administrative infrastructure. You will support the Executive Editor and teams by building structure, managing day-to-day operations and aligning work with priorities.

The role involves co-managing Community Development, Circulation and Editorial Departments, delivering support, production, direction, time management and accountability for a creative

Qualifications

• Strong organizational, time-management and problem-solving skills.
• Ability to supervise staff or coordinate teams.
• Ability to handle confidential personnel and financial information with discretion.
• Comfort with Google Workspace and learning new software and systems.
• Ability to work independently while collaborating across departments.
• Familiarity with Utah’s arts and cultural communities is helpful.

Responsibilities

• Oversee day-to-day organizational operations and administrative systems.
• Co-manage departments, including priorities, workflows, production and accountability.
• Develop and maintain internal systems, processes and records.
• Coordinate office needs, calendars and scheduling deadlines.
• Lead hiring, onboarding and related records.
• Coordinate payroll, expenses, invoices and budgeting support.
• Support editorial production, events and logistics.
• Maintain donor, member and contact records.
• Support executive planning, communications and strategic projects.

Skills

Organizational skills

Time management

Problem solving

Staff supervision

Confidential handling

Google Workspace

Independent work

Tools

Google Workspace

Job description

Now Hiring: Operations Coordinator

Operations Coordinator

SLUG Magazine is seeking a full-time Operations Coordinator to oversee the internal systems, people operations, logistics and administrative infrastructure that keep the organization running smoothly.

This role supports the Executive Editor and the broader SLUG team by creating structure, managing day-to-day operations and ensuring that organizational needs are handled efficiently. The Operations Coordinator will co-manage the Community Development, Circulation and Editorial Departments, providing support, production, direction, time management and accountability while keeping their work aligned with organizational priorities.

The ideal candidate is highly organized, detail-oriented and proactive, with a talent for building systems, solving problems and keeping a creative organization moving behind the scenes.

Department: Operations / Administration Reports to: Executive Editor Status: Full-time, 40 hours/week, Salary Location: In-person, Salt Lake City

Key Responsibilities

Operations & Department Management

• Oversee day-to-day organizational operations and administrative systems.
• Co-manage Community Development, Circulation and Editorial Departments, including priorities, workflows, production and accountability.
• Develop and maintain internal systems, processes, documentation and organizational records.
• Coordinate office, facility, equipment and supply needs.
• Coordinate organizational calendars, scheduling and recurring administrative deadlines.

HR & Finance

• Lead hiring and onboarding processes and maintain related records.
• Coordinate payroll and routine staff administration.
• Track expenses, process invoices and support budget monitoring and financial reporting.
• Coordinate with outside financial, payroll and other administrative service providers as needed.
• Provide weekly and monthly report to Executive Editor.
• Coordinate team building activities and other office team work opportunities such as weekly chore assignments.
• Coordinate team goals and accountability systems.

Editorial, Production & Events

• Support editorial production, events and coverage through scheduling and logistical coordination.
• Coordinate production and issue-related logistics, vendors, venues and outside partners.
• Support newsletter and social media scheduling mechanics while editorial staff retain responsibility for content.
• Coordinate internal meetings, planning and other organizational logistics.
• Support monthly issue production cycles and internal goals in relation to thereof.

Community Development

• Work with Community Development Department to increase overall operating budget including pitching, selling sponsorships and other SLUG services as needed
• Coordinate Community Development sales goals, monitor systems that support sales growth.
• Maintain accurate organizational, donor, member and contact records.

Executive & Organizational Support

• Support the Executive Editor with strategic projects, planning, projecting, communications and day-to-day operational needs.
• Coordinate organizational priorities and contribute to planning and strategy.
• Ensure organizational policies, confidentiality and data protection practices are followed.
• Identify operational challenges and develop systems and solutions to improve efficiency and effectiveness.
• Represent SLUG professionally with staff, applicants, vendors, partners and the broader community.
• Support Executive Editor in creating an ethical and transparent AI policy to guide organizational growth while maintaining a moral compass encapsulating human-lead design, journalistic integrity and human-lead creation

Office Culture

• Maintain an organized, welcoming and functional workplace.
• Support staff culture, celebrations, team gatherings and other internal activities.
• Use exceptional customer service at all times

Qualifications

• Strong organizational, time-management and problem-solving skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities and shifting deadlines.
• Experience supervising staff or coordinating teams.
• Ability to handle confidential personnel and financial information with discretion.
• Comfort with Google Workspace and learning new software and systems.
• Ability to work independently while collaborating across departments.
• Familiarity with Utah’s arts, music and cultural communities is helpful, but not required.
• Availability to work occasional evenings and weekends as needed.
• Ability to learn new technology
• Grow-mindset
• Community-driven

Preferred Experience

• Operations, administration or event coordination.
• Staff supervision, hiring or HR administration.
• Payroll, budgeting or financial administration.
• Vendor, partner or facilities coordination.
• Building or improving organizational systems and processes.
• Experience in media, nonprofit, arts or community-based organizations.

Growth & Development

This role offers opportunities to take increasing ownership of organizational operations, staff management, systems and strategic projects, with potential pathways into broader operations or organizational leadership. This is a full-time, salaried, in-office position with room to grow in title and pay. We invest in our people and promote from within. We are transparent about our budget. SLUG is a mission-driven publication, not a corporate publisher and we prioritize editorial excellence and meaningful community work.

Equal Opportunity Statement

SLUG Magazine is an equal opportunity employer. SLUG Magazine does not discriminate in employment, recruitment, compensation, promotion or other conditions of employment on the basis of race, creed, color, national origin or sex.

Individuals from all cultures and communities are encouraged to apply.