Operations Coordinator

PLACE; Roseburg (OR); On-site; USD 46,000 - 50,000; Full time

Job summary

PLACE is seeking an Operations Coordinator to build and manage systems for exceptional internal and external client service, communications, and office operations. You will own onboarding, training, and productivity rhythms while supporting recruiting activities and events to drive referrals and growth.

The role is full-time, in-office, Monday–Friday with occasional evenings and weekends, based in Roseburg, Oregon.

Qualifications

• Requires a history of improving existing systems and providing team support.
• 1+ years experience in an operations/administrative role, preferably in real estate.

Responsibilities

• Build, implement, maintain, and own systems for client care, internal comms, calendar, social media, office management, and events.
• Support recruiting ads, calling agents, and scheduling appointments.
• Own onboarding and trainings for agents; ensure productivity rhythms.
• Coordinate client events and manage receipts and expense reduction opportunities.
• Maintain an operations manual documenting systems and standards.

Skills

Attention to detail

Team player

Self-motivated

Ownership of projects

Process improvement

Organization

Office software

Calendaring

Education

Real estate license (preferred)

Tools

Office suites

Job description

You have the opportunity to be surrounded by, learn from and grow with the top 1% of real estate professionals in North America. Come grow with us as our Operations Coordinator. We have a proven path and will provide you with the models, systems, tools, coaching, training, and accountability that ensure success. Show up with the will and commitment to succeed. In addition to creating a limitless growth path for your career, you also can earn opportunities for revenue share, growth share, vesting, investing, and earning an opportunity to become a part of our consulting team.

Who Develops You:

Team Operator

What You’re Great At:

You are an organized, methodical, and driven professional with a servant leader's heart. Systems are your jam -- creating them, implementing them, refining them. Your attention to detail is unsurpassed and you thrive on your high standards, quality of work, and your ability to serve others. You are an empire protector focused on protecting the time and resources of yourself and the rest of the team.

What You’ll Do:

• Build, implement, maintain, and OWN all systems for delivering excellent internal and external customer service, internal communication, team calendar, company social media presence internally and externally, office management, client care systems, team retention and recognition including events, and referrals.
• Support the team growth efforts through posting recruiting ads, calling agent recruits, and scheduling appointments for Team Operator.
• Create and own systems for maintaining integrity of the database, including holding agents accountable to activities.
• Own the agent onboarding process, including holding trainings in person and virtually.
• Follow the systems for our productivity rhythms to ensure agent productivity.
• Plan and execute client events that are done at a high level to drive business referrals.
• Ensure all team receipts are obtained and submit to the finance team, when reports are generated, take ownership of finding opportunities to reduce expenses.
• Create and maintain the team’s operations manual that documents all systems and standards that are not able to exist within our technology leverage, Brivity.
• Keep the team leader informed of any challenges that arise and bring potential solutions.
• Commit to weekly 1:1 coaching sessions, PLACE trainings, and Brivity trainings.
• Coordinate photography, staging, sign installation, and other listing launch functions.
• Greet visitors and agents at the front desk and keep the office clean and in order
• Manage administrative needs such as office supplies and mail
• Manage listings from pre-listing to active, and be cross-trained on the under contract process
• Support the onboarding and offboarding of agents and staff
• Travel to events as needed (2-4 events per year)

Skills and Character Necessary:

• Notice and take pride in the details
• Team player
• Proven ability to lead yourself and others with conviction
• Self-motivated
• Owning projects once asked to do them and following up with status updates
• Ability and desire to focus on one task for at least an hour during time blocks
• Positive and direct communication, both written and verbal
• Ability to problem solve and use critical thinking daily
• Have a “do whatever it takes” mentality
• Follow a current process as well as improving them and create new processes
• Learning-based and growth-minded
• Proactive vs. reactive
• Impeccably organized
• Knowledge of basic office suite software and calendaring systems
• Concerned about doing things the right way
• Calm and motivated under pressure
• Have patience with a high volume, detailed role
• Use social media for the benefit of the company as an ambassador
• Flexible
• Friendly and outgoing
• Excellent customer service for the agents

Required Background:

• Requires a prior work history that demonstrates the ability to plug into and improve existing systems and provide an enthusiastic level of support to a team
• 1+ years experience in an operations/administrative role, preferably in the real estate industry.
• A real estate license is preferred. If unlicensed, you will be required to obtain a real estate license within 6 months of hire.

Other Details:

• Compensation, depending on experience, ranges from $46,000-$50,000 per year
• This is a full-time, in-office role, Monday through Friday with occasional evenings and weekends required
• We are excited to meet the person(s) that truly believe they could be a match!