Operations Coordinator

Mannahouse; Portland, Northern (OR, KY); Hybrid; USD 21,000 - 34,000; Part time

Job summary

The Mannahouse Portland Campus seeks an Operations Coordinator to support daily administrative and operational needs, ensuring calendars, supplies, systems, and shared resources run smoothly for the campus community.

Reporting directly to the Portland Campus Pastor, you will collaborate with ministry leaders, vendors, and campus staff, while maintaining confidentiality and organizing events, communications, and resources.

Qualifications

• Strong organizational skills with high attention to detail and deadline management.
• Excellent written and verbal communication skills.
• Discretion in handling confidential information.
• Must be a member in good standing of Mannahouse with consistent attendance and ministry participation.

Responsibilities

• Maintains the Portland Campus calendar and coordinates facility usage.
• Provides logistics for staff meetings and campus events, including scheduling and materials.
• Oversees campus mail, deliveries, and front desk support during office hours.
• Maintains cleanliness across campus spaces.
• Manages campus software accounts and maintains secure password records.
• Tracks expenses and supports budget processes for campus activities.

Skills

Strong organizational skills

Excellent written and verbal comms

Attention to detail

Problem-solving

Discretion with confidential info

Time management

Tools

Google Workspace

Planning Center

Slack

Mailchimp

Job description

The Operations Coordinator supports the day-to-day administrative and operational needs of the Portland Campus, helping ensure staff, communication, calendars, supplies, systems, and shared resources are organized and functioning effectively. This role coordinates recurring campus operations, supports internal staff communication and meetings, maintains key administrative systems and accounts, and assists with the details that keep the Portland Campus running smoothly. The Operations Coordinator works closely with campus leadership and staff to provide administrative support, anticipate operational needs, and ensure important details are followed through.

• Hours: Part-Time, 20 hours/week
• Campus: Portland
• Reports directly to the Portland Campus Pastor
• Provides administrative and operational support to the Portland Campus Staff
• Works collaboratively with ministry leaders, central services, vendors, and other mannahouse campuses as needed
• Coordinates with leaders of Burmese, Arabic, and Indonesian gatherings regarding appropriate Portland Campus facility and calendar needs

• Growing relationship with Jesus Christ and alignment with mission and values of Mannahouse
• Strong organizational skills with high attention to detail and deadline management
• Excellent written and verbal communication skills
• Demonstrated initiative, problem-solving, and reliable follow-through
• Proficiency in Google Workspace, Planning Center, Slack, and Mailchimp
• Ability to work collaboratively with diverse teams and external vendors
• Discretion in handling confidential information
• Service-oriented approach with strong prioritization and ownership skills
• Must be a member in good standing of Mannahouse, including consistent attendance, ministry participation, and tithing

RESPONSIBILITIES

Campus Operations, Facilities & Administration

• Maintains the Portland Campus calendar, coordinating facility usage, event scheduling, and resource visibility across all gatherings
• Provides logistics for staff meetings and campus events, including scheduling, preparation, materials, and hospitality
• Oversees campus mail, deliveries, and assigned storage areas; provides front desk support during office hours
• Maintains cleanliness throughout assigned campus spaces
• Assists in managing campus software accounts (Google Workspace, Planning Center, Slack, Mailchimp, etc.) and maintains secure password records
• Manages inventory, purchasing, and maintenance of office supplies and recurring administrative resources
• Tracks expenses and manages assigned budgets, ensuring all purchases follow Finance coding and submission procedures
• Assists with Portland staff meetings, services, and events as needed

Campus Communication

• Executes campus communications including monthly newsletters, Slack channels, staff birthday recognition, and general email management
• Optimizes Planning Center processes, staying current on updates and training staff/volunteers on SOPs and data standards