Operations Coordinator

University of Oregon; Portland (OR); On-site; USD 27,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

The University of Oregon in Portland, OR is seeking an Operations Coordinator in the Ballmer Institute to provide administrative, operational, and event coordination support to leadership and initiatives. This role coordinates meetings, manages calendars, tracks action items, communicates with stakeholders, and assists with travel logistics and post-event follow-up.

The ideal candidate has two years of clerical experience or an associate degree in Office Occupations, plus proficiency with

Qualifications

• Two years of general clerical experience; one year typing/word processing or similar.
• Associate's degree in Office Occupations or Office Technology or related schooling; or certificate with experience.
• College courses in Office Occupations or Office Technology may substitute for required experience.

Responsibilities

• Coordinate meetings and manage schedules and communications.
• Track action items and support project-related activities.
• Plan and deliver in-person and virtual events; handle logistics, travel, vendors.
• Provide calendar management and handling confidential information with discretion.

Skills

Organizational skills

Project coordination

Multitasking

Discretion with confidential info

Communication skills

Microsoft Office proficiency

Education

Associate's degree in Office Occupations or Office Technology

Certificate in Office Occupations or Office Technology

Tools

Microsoft Office Suite

Job description

Department: The Ballmer Institute for Children's Behavioral Health
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $19.36 - $28.75 per hour
FTE: 1.0

Review of Applications Begins

September 23, 2026; position open until filled

Department Summary

The mission of the Ballmer Institute for Children's Behavioral Health at the University of Oregon is to expand equitable access to behavioral health support for children and families by training behavioral health providers, advancing research, and strengthening community capacity. Our vision is to ensure that all children have the support they need to thrive. To achieve this vision, the Ballmer has launched the nation’s first undergraduate program in child behavioral health. This program lays the foundation for a credentialed bachelor’s-level behavioral health profession grounded in evidence-based practices that will expand access to care and provides a model that can be scaled nationally.
This groundbreaking institute was made possible by an extraordinary gift from Connie and Steve Ballmer, co-founders of Ballmer Group Philanthropy, and is located on the UO Portland campus.

Position Summary

The Operations Coordinator provides administrative, operational, and event coordination support to leadership and organizational initiatives. The role is responsible for coordinating meetings, managing schedules and communications, tracking action items, and supporting project-related activities to help ensure smooth day-to-day operations.
The position also supports the planning and delivery of in-person and virtual events by coordinating logistics, participant communications, travel arrangements, vendors, meeting technology, and post-event administration. In addition, the role provides administrative support to senior leaders through calendar management, meeting coordination, travel planning, and handling confidential information with professionalism and discretion.
Success in this role requires strong organizational skills, attention to detail, effective communication, the ability to manage multiple priorities, and a customer-service mindset when working with internal and external stakeholders.
This position is based in Portland, Oregon. The position reports to the Senior Director and Chief of Staff.

Minimum Requirements

Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
An Associate's degree in Office Occupations or Office Technology; OR
Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies

• Exceptional organizational and project coordination skills, with meticulous attention to detail and a commitment to accuracy.
• Ability to manage multiple competing priorities, adapt to changing needs, and consistently meet deadlines in a fast-paced environment.
• Ability to exercise sound judgment and discretion when handling confidential and sensitive information.
• Strong written, verbal, and interpersonal communication skills, with the ability to effectively engage and collaborate with a wide range of stakeholders.
• Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, and Word) and other business productivity and collaboration tools.

Preferred Qualifications

• Bachelor's degree in Business Administration, or a related field, from an accredited institution.
• Two years of experience providing administrative and operational support, including complex calendar management, travel coordination, meeting logistics, and prioritization of competing demands.
• Experience coordinating events, convenings, or programs involving multiple stakeholders, including managing logistics, communications, registrations, and participant support.
• Experience working in a higher education institution providing administrative and operational support.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.