Hybrid Operations Leader: Academic & Facilities

Stanford University; California (MO); Hybrid; USD 118,000 - 220,000; Full time

Benefits offered by this job

PTO: 18+ days per year

Health benefits

Flexible work options

Tuition and training assistance (6000+

403(b) plan

Mental health and wellness programs

Commuter transportation benefits

Job summary

Stanford University seeks an Associate Director of Operations to serve as a key operational leader supporting academic, administrative, and facilities functions. You will lead facilities, administrative services, onboarding/offboarding, and process improvements to align with the department's missions, balancing strategic initiatives with hands-on management.

The role requires collaboration with departmental leadership and a strong background in budgeting, HR processes, and policy implementation

Qualifications

• Bachelor’s degree and three years of relevant experience in administrative and financial management.
• Experience managing facilities/operational teams and budgets is desirable.
• Knowledge of grants and contracts administration and university policies.

Responsibilities

• Lead and manage staff in day-to-day operations for multiple functional areas.
• Guide faculty supervisors on human resources policies and programs.
• Evaluate processes to improve operational and financial effectiveness.
• Plan staffing, facilities, and administrative support to align with department needs.
• Manage budgets and financial forecasting across all funding sources.
• Oversee grants and contracts administration and ensure compliance.

Skills

Supervisory skills

Planning & organization

Accounting & budgeting

Grants & contracts administration

Negotiation

Analytical problem solving

Attention to detail

Business applications & databases

Regulatory knowledge

Multi-tasking

Education

Bachelor’s degree

Tools

Microsoft Excel

Budgeting tools

HR systems

Job description

Stanford University seeks an Associate Director of Operations to serve as a key operational leader supporting academic, administrative, and facilities functions. You will lead facilities, administrative services, onboarding/offboarding, and process improvements to align with the department's missions, balancing strategic initiatives with hands-on management.

The role requires collaboration with departmental leadership and a strong background in budgeting, HR processes, and policy implementation