Operations Coordinator

GREENACRES MICHAELA FARM LLC; Oldenburg (IN); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Market Competitive Salary

Generous PTO Package

10 Paid Holidays

Paid Family Medical Leave

Medical/Dental/Vision/Life Insurance

Job summary

Greenacres Foundation seeks an organized, hands-on administrative professional to serve as the central point of contact for Michaela Farm. You will lead team meetings, keep departments connected, and ensure clear communication with Michaela Farm, Indian Hill, and other locations.

You’ll coordinate schedules, support farm events, work the farm market, and jump in wherever needed to keep operations running smoothly.

Qualifications

• Strong attention to detail and accuracy in daily tasks.
• Excellent organizational and time management skills with the ability to handle multiple projects.
• Professional written and verbal communication with diverse stakeholders.
• Ability to review and understand contacts and other documents.
• Discretion, confidentiality and integrity with sensitive information.

Responsibilities

• Coordinate and manage Michaela Farm calendars, including meetings.
• Screen and direct incoming communications and respond promptly.
• Manage all calls and emails through the main line.
• Coordinate volunteer requests, garden clubs and tours.
• Organize visits with Sisters of Saint Francis and other partners.
• Coordinate purchasing regarding packages to be delivered.
• Coordinate facilities cleaning schedules and related tasks.
• Support cross-functional communication across departments.
• Assist in Farm Market duties: service, restocking, checkout, cash reconciliation.
• Plan and support small events and guest lunches.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Microsoft Office

Independent worker

Travel flexibility

Education

Associate degree

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Description

Greenacres Foundation (GAF):

Greenacres Foundation offers a variety of experiences for everyone. Our campuses are living classrooms, where programming can explore the natural environment, horsemanship, the arts, and generative agriculture. Whether it's an educational field trip, fun summer camps, farm-fresh products or events which blend learning and celebration, a quality experience awaits every guest. Our team at Greenacres is passionate and dedicated to our Mission and brings inspiration to all our endeavors.

Our unwavering commitment shines through in how we embrace our values - Grace, Generative, Giving, Good Neighbor Policy, and Green. Our team always aims for excellence, prioritizing Quality, Quality, Quality (QQQ) in every endeavor. We thrive in a collaborative environment where teamwork leads to achievements. More than a workplace, Greenacres is a career, a lifestyle and a place to wholeheartedly embrace the Mission and Values set forth by our visionary Founders, Louis and Louise Nippert. Here, dedication isn't just a requirement; it's a way of life.

Summary:

We’re looking for an organized, hands-on team player with a creative mindset and a “how can I help?” attitude. As the central point of contact for Michaela Farm, you’ll lead team meetings, keep departments connected and informed, and ensure clear communication between Michaela Farm, Indian Hill, and our other farm locations. From coordinating schedules to supporting farm events, working the farm market, and jumping in wherever needed, you’ll help keep everyone aligned and operations running smoothly. If you love bringing people together, taking initiative, and making things happen, this could be the role for you!

Requirements:

• Coordinate and manage all calendars at Michaela Farm including scheduling and running weekly or bi-weekly manager meetings.
• Serve as the primary point of contact for screening and directing incoming communications, including emails and other correspondence and ensuring timely responses to inquiries. Manage all called received through the main phone line.
• Coordinate all volunteer requests on the farm to include garden clubs and tours.
• Meet the Sisters of Saint Francis and get a relationship with them and coordinate visits.
• Coordinate with purchasing regarding packages to be delivered.
• Coordinate with facilities regarding cleaning schedule.
• Collaborate with other administrative staff and departments to facilitate cross-functional communication and coordination and ensure alignment with organizational goals and priorities.
• Be trained and prepared to work in the Farm Market as needed. Responsibilities include providing friendly service while sharing Greenacres mission with guests, restocking, checkout and cash drawer reconciliation
• Manages small event programs and lunches for guests and staff.
• Other duties as assigned.

Requirements

• Associate degree in business administration, Office Management, or related field preferred.
• Proven experience as an administrative or executive assistant with a minimum of 4 years experienced preferred.
• Exceptional attention to detail and accuracy, with a commitment to producing high-quality work.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Strong communication skills, both written and verbal, with a professional demeanor and the ability to interact effectively with diverse stakeholders.
• Proven ability to review and understand contacts and other legal documents.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• High discretion, confidentiality, and integrity in handling sensitive information and situations.
• Ability to work independently with minimal supervision and adapt to changing priorities in a fast-paced environment.
• Occasional travel to and from other campuses may be required.
• Ability to successfully pass a post-offer pre-employment drug test, physical and fingerprint FBI background screen.
• Ability to internalize and reflect our values.

Why Choose Us?

As a company, we invest in our employees in all aspects of their lives. We believe that the health and welfare of yourself and your family are very important. Listed below, you will find some of our top benefits and perks.

• Market Competitive Salary
• Generous PTO Package
• 10 Paid Holidays
• Paid Family Medical Leave
• Comprehensive Medical, Dental, Vision and Life Insurance Plans
• Employer funded Simplified Employee Pension Plan
• Short and Long Term Disability Insurance
• Fun and Engaging Culture
• Ongoing training, education, and industry partnerships that allow you to be up to speed on the latest innovations, technologies, and processes.

Greenacres Foundation is an equal opportunity employer and values diversity. All employment is decided on the basis of qualifications, merit, and business need.