Operations Coordinator

JBS International; North Bethesda (MD); On-site; USD 50,000 - 75,000; Full time

Job summary

JBS International in North Bethesda, MD, seeks an Operations Coordinator to support workplace operations, data reporting, SharePoint content, and vendor coordination at the North Bethesda HQ. This onsite role may assist other JBS locations remotely to support business continuity and operational excellence.

You will help manage databases and reporting, oversee space usage and inventory, mail, events, and safety initiatives while ensuring adherence to office policies and providing excellent staff

Qualifications

• Education: Bachelor’s degree or Associate’s degree with relevant experience in office administration or related field.
• Experience: 3 years in office administration, office management, or workplace services.
• Knowledge: Familiarity with databases, SharePoint, vendor coordination, and office software.

Responsibilities

• Maintain operational databases and SharePoint landing page.
• Track space usage and inventory; report results to leadership monthly.
• Coordinate vendors for access issues and office services; support events and meetings.

Skills

Vendor coordination

Office administration

Communication

Problem solving

Adaptability

Education

Bachelor's degree

Associate's degree

Tools

Microsoft 365

SharePoint

Excel

Word

Teams

Copilot AI

Monday.com

Job description

The Operations Coordinator OC supports workplace operations technology enabled administrative processes and business services for the North Bethesda office and other JBS locations. The role is responsible for maintaining operational data and reporting tools coordinating vendors and workplace resources supporting employee and visitor experiences administering SharePoint content and assisting leadership with operational planning and process improvement initiatives the OC may also provide support to other JBS International locations remotely eg San Mateo. The OC supports effective office operations by coordinating administrative activities managing workplace resources supporting special initiatives and events and providing concise actionable information to leadership. This role supports staff and guests traveling to JBS offices coordinates with vendors maintains key operational records and the internal SharePoint page manages mail and reception coverage and helps ensure adherence to office policies and procedures. This role is an onsite in office opportunity at our NB Maryland HQ.

ESSENTIAL JOB FUNCTIONS

• Maintains operational databases reporting tools and the SharePoint landing page
• Tracks space usage by employee and usage type ensuring efficient use of office resources
• Reports results to leadership monthly
• Maintains the FOB database and physical inventory and coordinates vendor support when access issues arise
• Tracks office supply inventory and usage to support consumption analysis and timely replenishment
• Proactively coordinates with external vendors to identify service needs resolve issues and support workplace operations
• Coordinates meeting space event logistics and related workplace needs
• Serves as the office safety coordinator and assists with emergency preparedness activities evacuation planning incident reporting and workplace safety initiatives
• Tends the reception desk when not performing duties requiring the OCs presence elsewhere
• Tracks expenses against the budget; reports monthly if projected expenses will surpass annual budget
• Supports employees and guests traveling to HQ by coordinating workspace assignments and access readiness
• Supports programmatic teams with printing sorting and shipping projects as needed
• Handles incoming and outgoing mail
• Orders or picks up food and materials for meetings and office events as needed
• Supports other duties and projects as assigned

MINIMUM JOB QUALIFICATIONS

• Education Bachelors degree or Associates degree and equivalent combination of education and relevant experience in office administration business or related field
• Experience 3 years of office administration office management workplace services or related experience

KNOWLEDGE

• Familiarity with databases office safety protocols vendor coordination office software purchase requests invoice review and service agreements preferred

COMPETENCIES

• Proficiency with Microsoft 365 applications Outlook Teams Excel Word SharePoint Copilot AI Mondaycom and other system required
• High level of Excel a plus
• Strong organizational skills attention to detail effective communication problem solving and adaptability

TRAVEL

Travel is not anticipated as a routine part of this role However candidates should be willing and able to travel occasionally when business needs require support

LOCATION

North Bethesda MD 5 daysweek

PHYSICAL REQUIREMENTS

• Ability to sit for prolonged periods at a desk or computer workstation
• Regularly uses a computer keyboard and mouse
• Normal or corrected vision to read documents view computer screens and perform tasks that require visual accuracy
• Ability to hear and understand spoken information in person and over the phone
• Minimal lifting and carrying may be required typically light office supplies or documents
• Ability to move within the office environment to access equipment files and interact with colleagues
• Ability to handle occasional stress related to deadlines workloads or challenging tasks

FACILITIES

• Spends extended periods sitting at a desk or workstation
• Frequently uses a computer keyboard and mouse
• Manual dexterity for tasks such as typing using small tools
• Frequently reaches raiseslowers objects upward pulling motion carry objectsmaterials using hands or arms
• Regularly requires ability to stand stoop kneel bend walk and sit
• Ability to frequently lift and shift materials deliveries equipment etc up to 20 to 40 pounds regularly with a maximum of 65 pounds
• Position requires vision abilities including close vision peripheral vision depth perception and the ability to adjust focus
• Position requires ability to hear and communicate verbally

OTHER DUTIES ASSIGNED

This position description should not be construed to imply that these requirements are the exclusive standards of the position nor will it be the sole basis for any subsequent employee evaluations Incumbents will follow any other instructions and perform any other related duties as may be required by their supervisor This position is subject to availability of funds and to any and all restrictions contained in the contract or contracts that provide funding for this position

Our company is an equal opportunityaffirmative action employer

Applicants can learn more about the companys status as an equal opportunity employer by viewing the federal EEO poster at EEOPostpdf

Qualified applicants will receive consideration for employment without regard to race color religion sex gender identity sexual orientation national origin disability or protected Veteran status