Operations Coordinator

Walkupstudio; New York (NY); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary and performance bonuses

Health, dental, and vision insurance

Retirement plan options

Generous vacation policy

Flexible working arrangements

Continuous learning and development opportunities

Job summary

Walkupstudio in New York is seeking an Operations Coordinator to streamline daily office operations and assist with administrative coordination across various functions. As part of this role, the ideal candidate will ensure the office environment is welcoming and efficient, while managing tasks such as invoice processing and document management.

Successful candidates will display exceptional organizational abilities, a proactive approach, and solid experience in office support. The position includes competitive salary and benefits including health insurance and generous vacation policies.

Qualifications

• Proven experience in office coordination or administrative roles.
• Strong ability to manage multiple tasks and prioritize efficiently.
• Comfortable handling confidential information with discretion.

Responsibilities

• Support daily office operations and maintain organization.
• Assist with document management and financial record tracking.
• Coordinate onboarding logistics and office setup for new hires.

Skills

Organizational skills

Attention to detail

Proactive mindset

Experience with Google Workspace

Experience with Microsoft Office

Job description

We’re seeking an Operations Coordinator to support the day-to-day operations of the agency. This role will help maintain smooth office operations while assisting with administrative coordination across finance, and client services. Responsibilities include managing in-office needs, supporting document and file organization, coordinating operational tasks and assisting with invoices and financial platforms

The ideal candidate is detail-oriented, resourceful, and comfortable managing multiple priorities in a fast-paced environment.

• Support day-to-day office operations to maintain a clean, organized, efficient and welcoming work environment.
• Coordinate office logistics, supplies, equipment and general administrative needs.
• Assist team and leadership with administrative and operational tasks as needed.
• Partner with building management and vendors to oversee maintenance, repairs and facility-related needs
• Ensure all shared spaces are maintained to a consistently high standard.
• Assist with document management, file organization, and maintaining accurate internal systems and records.
• Support invoice processing, expense tracking, payment coordination, financial record management and other administrative tasks across internal platforms.
• Maintain organization across shared drives, templates, and operational resources.
• Help manage onboarding logistics, equipment coordination, and office setup for new hires.
• Partner with HR and cross functional teams to support employee engagement initiatives and culture efforts.

What you’ll bring:

• Previous experience in an office coordination, administrative, operations, or studio support role, preferably within an agency or creative environment.
• Ability to work independently while supporting cross-functional teams.
• Strong organizational skills with the ability to manage multiple tasks and priorities efficiently.
• High attention to detail, especially in document management and data entry
• Comfort working with tools such as Google Workspace and Microsoft Office (Word, Excel)
• Proactive, resourceful mindset with a willingness to take initiative and solve problems.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Benefits:

• Competitive salary and performance bonuses.
• Health, dental, and vision insurance.
• Retirement plan options.
• Generous vacation policy and flexible working arrangements.
• Continuous learning and development opportunities.

Walkup Studio is an equal opportunity employer and makes employment decisions on the basis of merit. Allbirds policy prohibits unlawful discrimination based on race, color, religious creed, sex, gender identity, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition or genetic information or characteristics (or those of a family member), sexual orientation, pregnancy, or any other consideration made unlawful by federal, state, or local laws. It also prohibits discrimination based on a perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. All such discrimination is unlawful.