Operations Coordinator

Clair Global; Nashville (TN); On-site; USD 42,000 - 65,000; Full time

Job summary

Clair Global in Nashville, TN is seeking an Operations Coordinator to help synchronize managers and departments, manage inventory, and coordinate client relations for tours.

You will construct tour workflows from paper concepts to fully integrated client-ready systems, enforce company protocols, and ensure timely, accurate loading and unloading of Clair gear.

The role requires fast-paced responsiveness, strong problem-solving, and a willingness to work long hours to service client needs.

Qualifications

• Proficient with Microsoft Office and willing to improve knowledge base moving forward.
• Ability to communicate information and ideas in writing, in person, and over the phone so others will understand.
• Ability to read and understand information and ideas presented in writing, in person, and over the phone.
• Ability to work on a team, maintain a positive attitude, and be open to learning.
• A wide variety of knowledge in the audio touring industry, Clair gear, and in all aspects of the company
• Strong knowledge of loading and unloading trucks (53' Trailer).

Responsibilities

• Accurately track, manage, and utilize company owned assets.
• Control/maintain inventory levels for current and future projects while ensuring the shop is operating efficiently and effectively using resources available.
• Communicate with Account Managers to obtain all client information that relates to the job at hand; ultimately organizing proposals into working job orders for the shop to complete.
• Handle multiple orders at one time, verifying that all information is correct and organized.
• Provide various departments with information and diagrams required to build orders to client specifications.
• Oversee assigned jobs from start to finish. Ensure each department follows company protocols and jobs are completed on time.
• Perform final check of orders, diagrams, and client information prior to gear loading out.
• Ensure Clair field personnel have current equipment lists, diagrams, and other necessary information required to provide world class service to our clients.

Skills

Microsoft Office

Written and verbal communication

Teamwork

Industry knowledge (audio touring)

Operational coordination

Tools

ERP systems

Job description

Clair Global is seeking an Operations Coordinator to join our Nashville, TN team!

The Operations Coordinator is responsible for synchronizing various managers and departments within the company, client relations, inventory management, logistics, updating the shop with all company operational/engineering protocols, as well as the responsibility of constructing tours from a concept on paper to a fully integrated system being presented to the client.

QUALIFICATIONS/ REQUIREMENTS

• Proficient with Microsoft Office with a willingness to improve knowledge base moving forward.
• Ability to communicate information and ideas in writing, in person, and over the phone so others will understand.
• Ability to read and understand information and ideas presented in writing, in person, and over the phone.
• Ability to work on a team, maintain a positive attitude, and be open to learning.
• A wide variety of knowledge in the audio touring industry, Clair gear, and in all aspects of the company
• Strong knowledge of loading and unloading trucks (Van à 53' Trailer).

ESSENTIAL FUNCTIONS:

• Must excel in a fast-paced, demanding, and continuously changing environment.
• Strong problem-solving skill set, analytical skills, great attention to detail, and willingness to accept the responsibility for all jobs loaded out of the warehouse.
• Lifestyle work ethic - Working long days and weekends when necessary; being available 24/7 to service client needs

EXPERIENCE:

• Good understanding of Clair proprietary gear/policies or advanced audio/signal flow knowledge.
• Working knowledge of ERP systems
• Touring or prior Concert Production experience a plus

RESPONSIBILITIES AND DUTIES:

• Accurately track, manage, and utilize company owned assets
• Control/maintain inventory levels for current and future projects while ensuring the shop is operating efficiently and effectively using resources available.
• Communicate with Account Managers to obtain all client information that relates to the job at hand; ultimately organizing proposals into working job orders for the shop to complete.
• Handle multiple orders at one time, verifying that all information is correct and organized.
• Provide various departments with information and diagrams required to build orders to client specifications.
• Oversee assigned jobs from start to finish. Ensure each department follows company protocols and jobs are completed on time.
• Perform final check of orders, diagrams, and client information prior to gear loading out.
• Ensure Clair field personnel have current equipment lists, diagrams, and other necessary information required to provide world class service to our clients.

COMPANY CONFORMANCE STATEMENT:

Clair employees at every level are expected to conform to the following:

• Support Clair's Strategic Blueprint, Mission, and Core Values
• Demonstrate a positive attitude
• Maintain a professional appearance and demeanor
• Keep work areas as neat as possible
• Exercise initiative and be open to learning new skills and tasks

Every employee shares responsibility for safety and health within the company. All employees are expected to follow all safety policies and procedures.