Operations Coordinator

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 48,000 - 74,000; Full time

Job summary

The University of California - Los Angeles Health is seeking a Research Operations Coordinator to support faculty and research teams through the NIH grant submission process. You will coordinate activities from development through submission, identify funding opportunities, and draft and edit application materials.

This role requires a highly organized, detail-oriented writer with strong project coordination skills and the ability to communicate and collaborate with stakeholders across

Qualifications

• Strong critical thinking and writing skills.
• Ability to work collaboratively and build relationships across levels.
• Analytical skills to develop solutions and recommendations.
• Ability to manage multiple projects with deadlines.
• Ability to work independently with moderate supervision.
• Strong attention to detail and proactivity.
• Commitment to teamwork and open communication.
• Minimum 2 years of office experience; academic grant administration preferred.

Responsibilities

• Coordinate grant activities from development through submission.
• Identify funding opportunities for NIH and related grants.
• Draft and edit application materials and prepare professional correspondence.
• Manage timelines, coordinate meetings, and ensure submission components are accurate and complete.
• Support Institutional Training Grant applications and provide operational assistance to the GSU.

Skills

Critical thinking

Writing

Teamwork

Analytical skills

Time management

Attention to detail

Job description

Description

The UCLA Clinical and Translational Science Institute (CTSI) Grants Submission Unit (GSU) is seeking a Research Operations Coordinator to support faculty and research teams throughout the NIH grant submission process. The incumbent will coordinate grant activities from development through submission, including identifying funding opportunities, drafting and editing application materials, preparing professional correspondence, managing timelines, coordinating meetings, and ensuring submission components are accurate and complete. The role will also support Institutional Training Grant applications and provide operational assistance to the GSU as needed. The ideal candidate is a highly organized and detail-oriented professional with excellent writing and editing skills, strong project coordination abilities, and the ability to effectively communicate and collaborate with faculty, researchers, and stakeholders across diverse departments.

Hourly range: $35.23-$53.67

Qualifications

Required:

• Strong competency in critical thinking and writing.
• Demonstrated skill in working efficiently as part of a collaborative team, sharing responsibility and ability to establish and maintain cooperative working relationships, to create meaningful connections and communication with people at all levels.
• Analytical skills to formulate logical solutions, develop alternative solutions and to make recommendations based on situational judgment, problem solving, and inductive reasoning.
• Ability to handle multiple projects with various deadlines.
• Skill in working independently with moderate supervision and to actively seek additional responsibility, comfort with flexibility in daily tasks due to changing demands.
• Strong attention to detail; persistence; proactivity; decisiveness.
• Commitment to team work/team building and open communication.
• Minimum 2 years of experience working in an office
  environment preference of working in an academic setting with grant
  administration.

Preferred:

• Access Database knowledge a plus.
• Some experience in grant applications.