Grant Coordinator

Columbia University; New York, Northern (NY, KY); Hybrid; USD 66,000 - 80,000; Full time

Job summary

Columbia University in New York is seeking an Officer of Administration to coordinate research grants and contracts within the Department of Surgery. The role reports to the Grant Manager and supports proposal development, budget setup, and compliance across sponsored projects.

The incumbent will collaborate with Principal Investigators and SPA teams to monitor grant submissions, maintain biosketch accuracy, and ensure timely financial reporting.

Qualifications

• Bachelor's degree required or equivalent in education and experience.
• 2 years of related experience.
• Intermediate Microsoft Office.
• Good interpersonal skills are highly important.
• The ability to take initiative and work independently is required.

Responsibilities

• Assist in the preparation, review, and renewal of grants, contracts and subcontract proposals.
• Prepare grant proposals and subcontracts for all sponsored research projects.
• Coordinate day-to-day activities related to grants and contracts and ensure compliance with internal and external policies and procedures.
• Assist with sponsored project setup and budget line items per award notice on all grants and contracts, including reconciling and analyzing specific activity on sponsored projects.
• Assist in the preparation of faculty biosketch for accuracy, completeness and compliance with government guidelines.
• Assist in regularly monitor departmental compliance with conflict of interest disclosures and other perquisite online course completion.
• Attend SPA meetings and forums to continually enhance general knowledge of grants administration and understand emerging changes with federal grant rules and processes.
• Coordinate the annual effort reporting compliance and the certification process.
• Coordinate quarterly meeting with research Principal Investigators to monitor grant submission.
• Assist with post-award activities and project close-out as needed.
• Monitor and respond to urgent financial transaction requests.
• Perform other departmental administrative duties as assigned.

Skills

Interpersonal skills

Initiative

Independent work

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

• Job Type: Officer of Administration


• Bargaining Unit:


• Regular/Temporary: Regular


• End Date if Temporary:


• Hours Per Week: 35


• Standard Work Schedule: Mon - Fri 9am - 5pm


• Building: Columbia University Medical Center


• Salary Range: $66,300- $80,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The incumbent will be responsible for the research administrative coordination and report directly to the Grant Manager within the Department of Surgery.

Responsibilities

• Assist in the preparation, review, and renewal of grants, contracts and subcontract proposals.


• Prepare grant proposals and subcontracts for all sponsored research projects.


• Coordinate day-to-day activities related to grants and contracts and ensure compliance with internal and external policies and procedures.


• Assist with sponsored project setup and budget line items per award notice on all grants and contracts, including reconciling and analyzing specific activity on sponsored projects.


• Assist in the preparation of faculty biosketch for accuracy, completeness and compliance with government guidelines.


• Assist in regularly monitor departmental compliance with conflict of interest disclosures and other perquisite online course completion.


• Attend SPA meetings and forums to continually enhance general knowledge of grants administration and understand emerging changes with federal grant rules and processes.


• Coordinate the annual effort reporting compliance and the certification process.


• Coordinate quarterly meeting with research Principal Investigators to monitor grant submission.


• Assist with post-award activities and project close-out as needed.


• Monitor and respond to urgent financial transaction requests.


• Perform other departmental administrative duties as assigned.

Minimum Qualifications

• Bachelor's degree required or equivalent in education and experience.

Preferred Qualifications

• 2 years of related experience.

Other Requirements

• Intermediate Microsoft Office.


• Good interpersonal skills are highly important.


• The ability to take initiative and work independently is required.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.