Research Administration Assistant

Inside Higher Ed; Los Angeles (CA); On-site; USD 40,000 - 50,000; Full time

Job summary

A higher education organization in Los Angeles seeks an Entry Level Administrative Assistant to support contract and grant administration activities. Responsibilities include coordination of submissions, maintaining documentation for research projects, and processing purchases. Ideal candidates will demonstrate strong organizational skills and attention to detail. This position is full-time and offers a supportive environment for professional growth.

Qualifications

• General supervision related to contract and grant administration.
• Coordination of multiple proposals and submissions to various agencies.
• Maintaining tracking systems for project deadlines.

Responsibilities

• Facilitate contract and grant administration activities.
• Compile materials from investigators and collaborators.
• Process project purchases and reconcile ledgers.

Job description

Position Description

Under general supervision of Center Administrator, facilitate contract and grant administration activities and provide research project support in the Center for Cancer Prevention and Control Research in the UCLA Fielding School of Public Health. Assist with coordination of contract and grant submissions and renewals to federal, state and local agencies. Compile and organize materials from multiple investigators, collaborators, and sources electronically. Conform proposals and reporting materials to formats specified by various funding agencies, prepare internal documentation and enter data to online systems ensuring accuracy and compliance. Maintain documentation and tracking systems for active and pending research projects, proposal and report deadlines for multiple investigators. Coordinate research participant incentive processing and maintenance. Process project purchases, payments and reimbursements. Reconcile ledgers, identifying and resolving issues. Provide back up support functions for Center as needed.

For full application instructions and position description, please visit: https://hr.mycareer.ucla.edu/applicants/Central?quickFind=82932

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction

Administrative details and job postings previously listed are provided for context and do not constitute part of the required duties.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Online Audio and Video Media