Operations Coordinator

wyomingoutdoorcouncil; Lander (WY); On-site; USD 41,000 - 45,000; Full time

Benefits offered by this job

Health insurance premium covered 100%

Vision, dental, disability insured

403(b) retirement plan with up to 5%

PTO 12 days wellness/sick leave

Vacation 15 days/year

12 weeks family leave

1-2 paid holidays

Cell phone stipend

Sabbatical leave after 5 years

Job summary

Wyoming Outdoor Council in Lander, WY is seeking an Operations Coordinator to join our business operations team. This full-time salaried, non-exempt role works closely with the business operations manager, finance director, and staff to support conservation and fundraising efforts.

The position handles campus needs, office logistics, donations data entry, accounts payable support, and event coordination, while upholding our values of equity, belonging, and service to Wyoming's environment.

Qualifications

• Experience with Macs and Google Workspace.
• Strong organizational skills and the ability to manage multiple priorities.
• Proficiency with database entry and data consistency.
• Valid driver’s license and clean driving record.
• Commitment to the mission of the Wyoming Outdoor Council and its equity and belonging work.

Responsibilities

• Support accounting tasks, bookkeeping, and audit preparation as needed.
• Open/close office, greet visitors, process mail.
• Enter daily donations into the database and coordinate with the development team.
• Coordinate event logistics and onboarding/offboarding of staff.
• Maintain office supplies and monitor organizational email and communications.
• Assist with data entry projects and regularly scheduled publications.

Skills

Mac experience

Google Workspace

Organizational skills

Data entry

Confidentiality

Driver's license

Tools

Database entry software

Job description

Operations Coordinator

Reports to: Business Operations Manager. Full‑time, salaried, non‑exempt. Start date: late‑July. Location: Lander, WY. Salary range: $41,000 – $45,000 annually. Competitive benefits and time‑off package.

About the Organization

The Wyoming Outdoor Council is the state’s oldest independent conservation organization. We advocate for Wyoming’s environment and communities using multiple knowledge systems and evidence‑based practices to ensure comprehensive and long‑term solutions.

Benefits

• Health insurance premium covered 100% for employees and 50% for dependents.
• 100% of employee vision, dental, disability, and workers’ comp premiums paid by WOC.
• 403(b) retirement plan with up to a 5% match.
• 12 days paid wellness/sick leave per year.
• Vacation accrual starts at 15 days per year.
• 2 paid discretionary days per year.
• 11 paid holidays.
• Paid religious observance leave upon approval.
• Cell phone stipend.
• 12 weeks paid family leave (available twice, after 18 months of employment).
• 8 weeks paid sabbatical leave (available every five years with approval).

Values

• Mission: We are mission driven, dedicated to protecting Wyoming’s environment and quality of life now and for future generations.
• Responsibility: We lead with humility, value diverse perspectives, and are solutions oriented.
• Respect: We contribute to a respectful and equitable workplace where everyone feels a genuine sense of belonging.
• Relevance: We seek creative solutions to tough problems and are flexible to change course if needed.
• Reciprocity: We communicate directly with kindness and honesty and respond to feedback with openness and a growth mindset.

About Your Role

You will be a member of our operations team, supporting the overall conservation and fundraising work at the Outdoor Council. You will work closely with the business operations manager, finance director, and other staff.

Responsibilities

• Troubleshoot and resolve campus‑related issues.
• Serve as point person for all campus needs for staff.
• Maintain campus organization and cleanliness, including trash removal and recycling.
• Maintain kitchen, meeting rooms, copy room, and garage organization.
• Maintain exterior grounds: work with landscapers in summer and snow/ice removal in winter.
• Coordinate with contracted cleaners, landscapers, and other vendors.
• Manage vehicle usage, cleanliness, repairs, maintenance, and registrations.
• Monitor use of the EV charging station.
• Manage the use of the publicly‑shared meeting space, including setup, online booking, and communication with users.
• Manage recycling bin rental program.
• Maintain campus security and manage door code and key assignments.
• Responsible for opening and closing the office.
• Enter daily donations into the database.
• Communicate with the development team regarding donations and thank‑you letters.
• Process staff monthly expense reports.
• Ensure weekly bank deposits.
• Support monthly donation database reconciliation processes.
• Maintain current merchandise inventory.
• Assist with bookkeeping, daily financial processes, and audit preparation as needed.
• Support filing and accounts payable.
• Greet incoming visitors and ensure their needs are met.
• Process incoming mail and packages.
• Monitor and address needs in the organization’s email.
• Support internal event logistics, including annual staff retreat, and external event logistics as needed.
• Maintain approved levels of snacks and office supplies.
• Support onboarding and offboarding of staff and board.
• Assist with data entry projects as needed.
• Assist with regularly scheduled publication mailings as needed.
• Serve as backup for the Technology and Systems Coordinator for internal meetings.
• Support the work of equity and belonging at WOC.
• Attend and participate in annual staff retreat and in‑person staff days.
• Other duties as assigned.

Qualifications

Experience working on Macs and within Google Workspace. Comfortable learning new systems and working with standard office technology. Strong organizational skills and the ability to manage competing priorities. Experience troubleshooting straightforward maintenance issues. Proficiency with database entry and data consistency. Ability to maintain confidentiality of donor information. Background in general accounting tasks is a plus. Valid driver’s license and clean driving record. Willingness to pitch in where needed, manage multiple projects, and ask for support when needed. Commitment to the mission of the Wyoming Outdoor Council and its equity and belonging work.

Equal Opportunity Statement

The Wyoming Outdoor Council is an equal‑opportunity employer. We prioritize fairness in salaries across the organization and are committed to building a diverse staff, board of directors, and an organizational culture of equity and belonging.

Physical Demands

Regularly required to sit, use hands, write, and use a keyboard. Frequently required to stand and walk throughout the campus. Occasionally required to lift and/or move up to 50 pounds, shovel snow, and use an electric snowblower. Specific vision abilities required include close vision, color vision, depth perception, and the ability to adjust focus. This position is occasionally required to work outside of regular business hours as needed. The work environment involves infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

Legal Notice

We participate in E‑Verify and require Form I‑9 confirmation of authorized employment. Employees are entitled to their statutory rights under federal law.