Operations Coordinator

Milked Media; Irvine (CA); Remote; USD 48,000 - 52,000; Full time

Benefits offered by this job

Health benefits

401(k)

PTO

Career path

Job summary

Milked Media is seeking an Operations Coordinator to manage client coordination, projects, and hands-on support across the team. You report to the Project Manager and collaborate with account managers, strategists, and designers to keep accounts moving smoothly.

Required 1–2 years in coordination or marketing, highly organized, and proficient in Google Workspace. This remote, full-time role offers growth toward a Project Manager path and a comprehensive benefits package.

Qualifications

• 1–2 years in coordination, operations, or marketing (agency/ecommerce a plus).
• Detail-oriented with strong follow-up and reliability.
• Highly organized with clear professional communication.
• Able to juggle multiple accounts and deadlines without errors.
• Comfortable in Google Workspace, especially Sheets.

Responsibilities

• Coordinate day-to-day client activities, approvals, assets, calendars, and reminders.
• Create and manage Trello cards; maintain folders; support PM with process improvements.
• Assist onboarding for new clients and kickoff scheduling.
• Build and launch ads and emails in Meta Ads Manager and Klaviyo; update dashboards.
• Contribute to internal marketing and potential new business support.

Skills

Coordination

Operations

Marketing

Attention to detail

Organization

Tools

Trello

Google Sheets

Meta Ads Manager

Klaviyo

Shopify

Job description

Operations Coordinator

Remote · Full-time · $48,000-$52,000

About Milked Media Inc.

At Milked Media, we're not just running ads and emails. We're building high-converting, brand-elevating campaigns for some of the most exciting ecommerce brands in fashion, jewelry, beauty, and home. Since 2017, we've helped 60+ brands generate $160M+ in revenue through a data-driven blend of paid social, paid search, email marketing, and content production.

We're a female-led, fully remote agency with a tight-knit culture. We meet three times a week, host quarterly virtual events, and bring local team members together in person. We invest in your growth through on-the-job training, clear career paths, and meaningful incentives designed to help you reach the next level.

If you're the kind of person who catches the typo everyone else missed, keeps everyone on track, and loves a clean system, this could be your next step.

What will you do?

A day in the life of an Operations Coordinator at Milked Media is a mix of client coordination, project management, and hands-on support across the whole team. You'll report to our Project Manager and work closely with our account managers, strategists, and designers to keep every account moving.

Why this role matters:

As we grow, you're the reason nothing slips. You'll keep clients on schedule, keep our systems organized, and free up our strategists to focus on strategy.

Let's break that down a bit more:

Client Coordination

• Manage day-to-day coordination for a set of client accounts, including approvals, asset requests, calendar details, and meeting reminders
• Follow up on missing assets and upcoming deadlines with clear, warm, professional communication

Project & Workflow Management

• Create and manage Trello cards so every deliverable has an owner and a due date
• Organize and maintain client and internal Google Drive folders
• Support our Project Manager with operational projects and process improvements

Client Onboarding

• Assist in coordinating onboarding logistics for new clients, from setup checklists to folders, access, and kickoff scheduling

Implementation & Data

• Build and launch ads and emails in platforms like Meta Ads Manager and Klaviyo, following direction from our strategists
• Input and maintain data in our internal reporting dashboards

Internal Marketing

• Help create content for Milked Media's own marketing channels
• Opportunity to support new business and prospecting as the role grows

What do you need to succeed?

We're looking for someone with the skills to make an impact and the mindset to grow with us.

Required Skills & Experience

• 1–2 years in a coordination, operations, or marketing role (agency or ecommerce a plus; internships count)
• Extremely detail-oriented. You double-check your work, catch small mistakes before they reach a client, and take pride in getting things right the first time
• Highly organized with impeccable follow-up
• Clear, professional, and friendly written communication
• Able to juggle multiple accounts and deadlines without dropping anything
• Comfortable in Google Workspace, especially Sheets
• Interest in ecommerce fashion, beauty, jewelry, and/or home brands

Preferred Skills

• Experience with Trello or a similar project management tool
• Familiarity with Meta Ads Manager, Klaviyo, or Shopify
• Comfortable using AI tools and automations to streamline repetitive work
• Previous agency experience

What do we offer you?

At Milked Media, we believe your career should be as rewarding as your results. This role offers a starting salary of $48,000-$52,000 based on experience, health benefits, 401(k), and a generous amount of PTO, plus a clear path to grow into a Project Manager role.

We're dedicated to fostering a supportive, growth-oriented, and inclusive culture where your voice matters and your contributions have real impact.