Operations Coordinator

Voces Unidas; Denver (CO); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Ski pass stipend

Housing stipend

Job summary

Voces Unidas is seeking a full-time Operations Coordinator to support day-to-day operations, assist in grant management, and provide basic communications support. The role is based in Glenwood Springs, Denver, Frisco, or Grand Junction, CO, with standard hours Monday–Friday, 9 a.m.–5 p.m., and occasional evenings or weekends.

The organization is dedicated to building equity in Western Colorado and the central-mountain region, enabling Latinas and Latinos to thrive and participate in civic life.

Qualifications

• Alignment to Voces Unidas’ mission.
• 3–5 years of professional experience.
• Nonprofit sector experience preferred.
• Ability to manage a high volume of tasks with minimal guidance.
• Willingness to travel to all offices as needed.
• English and Spanish proficiency preferred.

Responsibilities

• Support payroll process and payroll reporting accuracy.
• Process payments and employee reimbursements.
• Handle credit card transactions and contractor invoicing.
• Track vacations/PTO accruals and related requests.
• Assist with compliance and reporting for affiliated offices.
• Support onboarding, new hires, and HR tasks.
• Manage office budget, supplies, and vendor relations.
• Assist with audits and maintain neat filing systems.
• Provide administrative support: scheduling, meetings, and events, contact database updates.
• Answer calls and emails and route to appropriate staff.
• Process and distribute daily mail.
• Support donor relations, grant tracking, and reporting obligations.
• Assist grant writing and submission processes.
• Support general communications needs.

Skills

Task management

Time management

Bilingual English/Spanish

Job description

Voces Unidas Operations Coordinator Glenwood Springs, CO·Denver, CO·Frisco, CO·Grand Junction, CO·Full time

We are looking for a full-time Operations Coordinator to support the day-to-day business operations, assist in grant management and provide basic communication support. This position works Monday to Friday, from 9 a.m. to 5 p.m., with occasional evening and weekend activities. This position can be based from the Glenwood Springs or Denver office.

Voces Unidas' mission is to create a more equitable Western Colorado and central-mountain region where Latinas and Latinos are thriving, engaged and leading in our communities.

We create opportunities where Latinas and Latinos advocate for themselves, actively participate in all civic institutions and take leadership roles in all decision-making tables. We are also building and growing our community's power and influence in the region.

Based in Glenwood Springs, Voces Unidas has offices in Frisco and Denver. Voces Unidas includes four separate organizations, all working independently to accomplish the larger mission. Learn more at www.vocesunidas.org.

Description

Responsibilities:

Operations

• Support payroll process, including reviewing timesheets and payroll reports for accuracy and maintaining filing systems for all payroll records;


• Manage and process payment requests and employee reimbursements;


• Manager and process credit card transactions for all employees;


• Manage and track all independent contractor agreements and invoices;


• Manage and track vacation and PTO accruals and requests;


• Support with compliance and reporting for affiliated organizations;


• Assist with new hire orientations, onboarding and other human resources tasks;


• Manage the budget for office expenses, order office supplies and manage vendor relationships;


• Assist with internal and external audits;


• Maintain professional and organized office appearance, manage cleaning and maintenance schedules;


• Support with basic bookkeeping and general filling;


• Provide direct administrative support as needed, including scheduling appointments, meetings, and events, organize file systems, mailing and shipping packages, and updating contacts database and employee lists;


• Answering telephone calls and emails and directing them to relevant staff;


• Process and distribute daily mail;

Development

• Support the CEO and Development Consultant with donor relations, includingcorrespondence, sending acknowledgment letters and tracking reporting obligations;


• Track and organize grants, reports and associated files and agreements;


• Assist in grant writing and submitting reports and grants;

Communications

• Support with general communication needs.

Qualifications:

• Alignment to Voces Unidas’ mission;


• At least 3-5years of professional experience required;


• Experience and knowledge of the nonprofit sector preferred;


• Ability to complete a high volume of tasks and projects with little or no guidance;


• Ability to react with appropriate levels of urgency to situations and events that require quick response orturnaround;


• Able to maintain a high level of integrity and discretion in handling confidential information;


• Ability to occasionally travel to all offices,as needed;


• Fluency in English and Spanish is preferred.

Benefits ( for qualifying employees) :

• Very generous self-care time


• Company-sponsored health insurance


• Local ski pass or stipend for recreation activities


• Housing stipend (if employee lives in the Western Slope)