Operations Coordinator
Schneider Electric North America
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Job summary
Schneider Electric North America in Columbus, OH is seeking an Operations Coordinator to support construction projects by managing project financials, billing, bookings, and compliance while partnering with Project Managers.
The role covers subcontractor billing, customer invoicing, contract administration, and project reporting, requiring strong organization, accuracy, and the ability to juggle multiple priorities in a fast-paced environment.
Qualifications
- Bachelor's/associate degree in accounting or related field.
- 3–5 years in construction accounting or operations coordination.
- Experience with project-based environments and multiple stakeholders.
- Knowledge of contracts, billing procedures, and compliance.
- Proficient with Dynamics or ERP software.
- Advanced Excel and MS Office skills.
- Experience with AIA G702/G703 billing.
Responsibilities
- Support Project Managers with the financial administration of active projects.
- Review costs, track finances, forecast, and report.
- Resolve unbilled costs and billing discrepancies.
- Assist with closeout activities and final billing.
- Maintain accurate project records and documentation.
- Process invoices, payments, and receivables.
- Prepare project reports and provide updates to leadership.
- Coordinate project bookings and administrative setup.
Skills
Education
Tools
Job description
This candidate plays a critical role in supporting the successful execution of construction projects by managing project financials, billing, bookings, compliance, and administrative processes. This position serves as a key partner to Project Managers, ensuring project-related financial information is accurate, timely, and compliant while providing operational support throughout the lifecycle of each project.
The Operations Coordinator is responsible for subcontractor billing, customer invoicing, contract administration, project reporting, accounts payable/receivable activities, and project closeout support. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
- Support Project Managers with the financial administration of active projects.
- Review project costs and assist with financial tracking, forecasting, and reporting.
- Investigate and resolve unbilled project costs and billing discrepancies.
- Assist with project closeout activities, including final billing and financial reconciliation.
- Maintain accurate project records and documentation.
- Generate and process monthly customer invoices and progress billings.
- Prepare and manage AIA G702/G703 requisition billing.
- Review subcontractor invoices for accuracy, completeness, and contractual compliance.
- Ensure all billing is completed accurately and within established timelines.
- Coordinate with customers and project teams to address billing inquiries and payment issues.
- Monitor subcontractor compliance with contractual requirements, including insurance certificates, bonds, lien waivers, and other required documentation.
- Verify contract status before processing subcontractor payments.
- Maintain organized contract files and ensure compliance requirements remain current.
- Support project audits and documentation requests as needed.
- Process subcontractor payments and vendor invoices.
- Assist with accounts receivable collection efforts and payment tracking.
- Reconcile project-related financial transactions and resolve discrepancies.
- Ensure accurate data entry and maintenance of financial records.
- Coordinate project bookings and administrative setup for new projects.
- Prepare reports and provide project financial updates to Project Managers and leadership.
- Participate in project review meetings and support operational planning activities.
- Collaborate with project teams, accounting, and branch leadership to ensure smooth project execution.
- Perform additional duties and special projects as assigned.
- Associate or bachelor’s degree in accounting, Business Administration, Finance, or a related field preferred.
- 3-5 years of experience in construction accounting, project accounting, or operations coordination.
- Experience supporting project-based environments and multiple stakeholders.
- Knowledge of construction contracts, billing procedures, and compliance requirements.
- Experience with Microsoft Dynamics or similar ERP software preferred.
- Advanced proficiency in Microsoft Excel and other Microsoft Office applications.
- Experience with AIA G702/G703 billing preferred.
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Ability to prioritize multiple projects and deadlines.
- Strong sense of ownership, urgency, and accountability.
- Effective verbal and written communication skills.
- Collaborative team player with strong customer service skills.
- Ability to work independently in a fast-paced environment.
- Strong problem-solving and analytical skills.
This version positions the role more broadly as an Operations Coordinator while highlighting responsibility for billing, bookings, project financials, compliance, and support of Project Managers, making it attractive to both accounting-oriented and operations-focused candidates.
At Schneider, we believe that every employee is a talent who deserves equal opportunities. This means you matter. Every individual needs to feel valued, supported, and treated fairly to do their best work.
Our Total Rewards is our way of saying: "We see you. We value you". It’s more than just pay and benefits- it’s a meaningful investment in you. It is designed for you to perform, grow, feel safe, and elevate your potential to shine as an impact maker.
For this U.S. based position, the expected pay range is USD 54,400 - USD 81,600 per year. This pay range includes base pay and short-term incentives. The compensation range for this full-time position applies to candidates located within the United States. Our pay ranges are determined by reviewing roles of similar responsibility and level. Within the pay range, individual pay is determined by several factors including performance, knowledge, job-related skills, experience, and relevant education or training.
Schneider Electric is there when it matters most to you
Our Total Rewards package outlines all the benefits and support you’ll enjoy as part of the Schneider Electric team:
Care for Yourself and Your Family. We ensure you feel secure with benefits that help you and your family thrive: medical (with member reward points), dental, vision, and basic life insurance, Benefit Bucks, flexible work arrangements, paid family leaves, well-being programs, 12 holidays per year, and 15 days of paid time off per year.
Invest and Plan Your Future. We help you plan and invest for the future with competitive pay and programs including base salary, incentives, company share ownership, and 401(k) with match.
Grow Your Skills and Career. We support development through performance discussions, global opportunities, the Schneider Career Hub, and learning platforms like Coursera.
Team Up in the Workplace. We encourage collaboration, recognition, sharing your voice, and an inclusive workplace.
Support Your Community. We make a difference through volunteer leave, programs with the Schneider Electric Foundation, youth education initiatives, and military leave benefits.
If you believe this job posting is not compliant with applicable state pay transparency laws in the U.S., please notify the Company as soon as possible upon discovery by completing this form Job Posting Compliance Form.
Looking to make an IMPACT with your career?
When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our IMPACT values – Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork – starts with us.
IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world.
We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one.
Become an IMPACT Maker with Schneider Electric –
€40 billion global revenue
+9% organic growth
150 000+ employees in 100+ countries
At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter here
Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.
- Associate or bachelor’s degree in accounting, Business Administration, Finance, or a related field preferred.
- 3-5 years of experience in construction accounting, project accounting, or operations coordination.
- Experience supporting project-based environments and multiple stakeholders.
- Knowledge of construction contracts, billing procedures, and compliance requirements.
- Experience with Microsoft Dynamics or similar ERP software preferred.
- Advanced proficiency in Microsoft Excel and other Microsoft Office applications.
- Experience with AIA G702/G703 billing preferred.
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Ability to prioritize multiple projects and deadlines.
- Strong sense of ownership, urgency, and accountability.
- Effective verbal and written communication skills.
- Collaborative team player with strong customer service skills.
- Ability to work independently in a fast-paced environment.
- Strong problem-solving and analytical skills.
This version positions the role more broadly as an Operations Coordinator while highlighting responsibility for billing, bookings, project financials, compliance, and support of Project Managers, making it attractive to both accounting-oriented and operations-focused candidates.
This candidate plays a critical role in supporting the successful execution of construction projects by managing project financials, billing, bookings, compliance, and administrative processes. This position serves as a key partner to Project Managers, ensuring project-related financial information is accurate, timely, and compliant while providing operational support throughout the lifecycle of each project.
The Operations Coordinator is responsible for subcontractor billing, customer invoicing, contract administration, project reporting, accounts payable/receivable activities, and project closeout support. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
- Support Project Managers with the financial administration of active projects.
- Review project costs and assist with financial tracking, forecasting, and reporting.
- Investigate and resolve unbilled project costs and billing discrepancies.
- Assist with project closeout activities, including final billing and financial reconciliation.
- Maintain accurate project records and documentation.
- Generate and process monthly customer invoices and progress billings.
- Prepare and manage AIA G702/G703 requisition billing.
- Review subcontractor invoices for accuracy, completeness, and contractual compliance.
- Ensure all billing is completed accurately and within established timelines.
- Coordinate with customers and project teams to address billing inquiries and payment issues.
- Monitor subcontractor compliance with contractual requirements, including insurance certificates, bonds, lien waivers, and other required documentation.
- Verify contract status before processing subcontractor payments.
- Maintain organized contract files and ensure compliance requirements remain current.
- Support project audits and documentation requests as needed.
- Process subcontractor payments and vendor invoices.
- Assist with accounts receivable collection efforts and payment tracking.
- Reconcile project-related financial transactions and resolve discrepancies.
- Ensure accurate data entry and maintenance of financial records.
- Coordinate project bookings and administrative setup for new projects.
- Prepare reports and provide project financial updates to Project Managers and leadership.
- Participate in project review meetings and support operational planning activities.
- Collaborate with project teams, accounting, and branch leadership to ensure smooth project execution.
- Perform additional duties and special projects as assigned.
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