Operations Coordinator

Vienna Channels LLC; Colleyville (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Vienna Channels LLC is seeking an Operations Coordinator for an on-site role in Colleyville, TX to support day-to-day operations, fulfillment coordination, and documentation. You will work with internal teams and external partners to ensure timely delivery and high-quality service.

The role emphasizes data entry, reporting, scheduling, and identifying process improvements to boost efficiency and customer satisfaction. The ideal candidate prioritizes accuracy, multitasking, and customer focus.

Qualifications

• Candidates should possess strong analytical skills, including the ability to interpret data, monitor performance metrics, and support process optimization.

Responsibilities

• Coordinate order fulfillment and tracking of project timelines.
• Maintain accurate records and documentation.
• Communicate with internal teams and external partners.
• Respond to client inquiries and ensure service and product delivery meet standards.
• Perform data entry, reporting, and scheduling tasks.
• Identify process improvements to enhance efficiency and customer satisfaction.

Skills

Analytical skills

Effective communication

Operations management

Customer service

Administrative support

Data entry

Tools

Spreadsheets

Databases

Office software

Job description

Company Description

Vienna Channels, founded in 2004, is a product and services fulfillment and marketing aggregation company that builds customized sales and marketing programs for diverse clients. The organization focuses on increasing product visibility while reducing operational and marketing pain points for businesses of all sizes. By combining fulfillment services with tailored marketing solutions, Vienna Channels helps clients streamline processes and improve customer reach. Team members work closely with clients to deliver efficient, cost-effective programs that support long-term growth.

Role Description

The Operations Coordinator is a full-time, on-site role based in Colleyville, TX. This position is responsible for supporting day-to-day operational activities, including coordinating order fulfillment, tracking project timelines, and maintaining accurate records and documentation. The role involves communicating with internal teams and external partners, responding to client inquiries, and ensuring that service and product delivery meet established standards. The Operations Coordinator will perform administrative tasks such as data entry, reporting, and scheduling, and will help identify process improvements to enhance efficiency and customer satisfaction. This role requires a detail-oriented individual who can manage multiple priorities in a fast-paced environment while maintaining a strong customer focus.

Qualifications

• Candidates should possess strong analytical skills, including the ability to interpret data, monitor performance metrics, and support process optimization.
• Candidates should possess effective communication skills, including clear written and verbal communication, and the ability to collaborate with cross-functional teams and clients.
• Candidates should possess operations management skills, such as coordinating workflows, tracking inventory or orders, and supporting daily logistics.
• Candidates should possess customer service skills, including professionalism, responsiveness, and a focus on positive client and partner experiences.
• Candidates should possess administrative assistance skills, including organization, scheduling, documentation, and accurate data entry.
• Relevant qualifications include experience in operations, fulfillment, or office coordination; proficiency with standard office software (e.g., spreadsheets, databases); and strong time management abilities.
• Additional beneficial qualifications include familiarity with sales or marketing environments, experience in process improvement, and the ability to adapt to changing priorities.