Operations Coordinator
Jones Lang LaSalle Incorporated
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Benefits offered by this job
Job summary
Jones Lang LaSalle Incorporated (JLL) is seeking an Operations Coordinator to support account operations, ensuring efficient communications, policy adherence, and KPI tracking. The role will interface with engineers, clients, and internal teams to maintain documentation and drive process improvements.
The position emphasizes data entry accuracy, Microsoft Office proficiency, and strong communication skills, with remote work options and a salary reflective of the Charlotte, NC area.
Qualifications
- Education: High School diploma minimum.
- At least 3 years current data entry experience.
- Strong customer service skills, internal and external to organization.
- Proficiency with Microsoft Office Suite: Word, Excel, PowerPoint.
- Ability to manage multiple projects with attention to detail and meet deadlines.
- Excellent oral and written communication skills.
- Professionalism, Confidentiality and Discretion.
- Must have a home office with high-speed internet.
Responsibilities
- Draft, distribute, and manage templates for account-wide communications.
- Maintain a consistent communication cadence with account stakeholders.
- Review site/team lead communications for accuracy and alignment with messaging standards.
- Manage distribution lists and communication channels (email, SharePoint, Teams, etc.).
- Coordinate communication timing around major account events, transitions, or escalations.
- Archive key communications for reference and audit purposes.
- Maintain working knowledge of the account's Master Services Agreement (MSA) and SLAs.
- Monitor performance against MSA commitments and flag gaps.
- Prepare materials for MSA review meetings or renewals.
- Track MSA amendments or exceptions.
- Coordinate with contracts/legal on MSA questions.
- Ensure account processes align with MSA terms.
- Maintain and update documented operations processes and policies.
- Review processes for efficiency gaps and improvements.
- Ensure consistent policy application across teams/sites.
- Support rollout of new or revised processes/policies.
- Gather team feedback on process pain points and update accordingly.
- Maintain a central repository of current, approved process documentation.
- Coordinate training schedules and logistics for account operations staff.
- Maintain training materials and track completion.
Skills
Education
Tools
Job description
JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
- Draft, distribute, and manage templates for account-wide operational communications (updates, outages, policy changes, event notices)
- Maintain a consistent communication cadence with account stakeholders
- Review site/team lead communications for accuracy and alignment with messaging standards
- Manage distribution lists and communication channels (email, SharePoint, Teams, etc.)
- Coordinate communication timing around major account events, transitions, or escalations
- Archive key communications for reference and audit purposes
- Maintain working knowledge of the account's Master Services Agreement (MSA) scope, deliverables, and SLAs
- Monitor operational performance against MSA commitments and flag gaps
- Support preparation of materials for MSA review meetings or renewals
- Track and document MSA amendments, scope changes, or exceptions
- Coordinate with contracts/legal or client teams on MSA-related questions
- Ensure account processes remain aligned with current MSA terms
- Maintain and update documented operations processes and policies
- Review existing processes for efficiency gaps and recommend improvements
- Ensure consistent application of policies across teams and sites
- Support rollout and communication of new or revised processes/policies
- Gather team feedback on process pain points and incorporate into updates
- Maintain a central repository of current, approved process documentation
- Track and consolidate facilities management KPI data across the account
- Prepare regular KPI dashboards/reports for leadership and client review
- Identify trends, performance gaps, or areas of concern based on KPI data
- Coordinate with team leads to address underperforming metrics
- Validate data accuracy and sourcing before KPI reporting is finalized
- Support benchmarking against contractual targets or industry standards
- Maintain up-to-date operational documentation (SOPs, playbooks, emergency procedures)
- Ensure documentation reflects current processes, tools, and account requirements
- Organize and manage document storage/version control (e.g., SharePoint)
- Support audits by ensuring documentation is complete, accurate, and accessible
- Coordinate with subject matter experts to update documentation as processes evolve
- Coordinate training schedules and logistics for account operations staff
- Maintain training materials and ensure content reflects current processes/tools
- Track training completion and compliance across the team
- Identify training gaps based on performance issues or process changes
- Support onboarding training for new hires or contingent workers
- Gather feedback on training effectiveness and adjust content/delivery accordingly
- Education, minimum of High School diploma.
- Minimum of 3 years current data entry experience.
- Strong customer service skills, internal and external to organization.
- The ideal candidate must possess knowledge of Microsoft Office Suite, Word, Excel, and PowerPoint.
- Must be able to take responsibility for various projects with an attention to detail and prioritize workload to meet critical deadlines.
- Excellent oral and written communication skills are essential for success in this position.
- Candidate must exhibit the following qualities: Professionalism, Confidentiality and Discretion.
- Must have a home office with high speed internet access.
The Operations Coordinator supports the daily activities of engineers by utilization of Corrigo and applications to maintain appropriate levels of performance. This will include running reports, ordering replacement equipment as needed, and compliance issues
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
41,600.00 – 50,897.00 USD per year
Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Remote –Charlotte, NC
Accounts Payable Process, Budget Management, Compliance Monitoring, Data Quality Assurance, Financial Reporting and Analysis, Process Improvements, Project Management, Stakeholder Management, Variance Analysis, Vendor Management
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.
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