Operations Coordinator

Mountain View Landscape LLC; Cromwell (CT); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Paid time off

Job summary

Mountain View Landscape LLC in Cromwell, CT is seeking a highly organized Landscape Operations Coordinator to support the Landscape Operations Manager in coordinating daily landscape maintenance and snow removal operations. The role requires exceptional organizational skills, strong Microsoft Excel proficiency, and excellent communication in a fast-paced environment.

The successful candidate will assist with scheduling, work order management, crew dispatching, material coordination, data

Qualifications

• Strong Microsoft Excel skills are required, including formulas, sorting, filtering, and data organization.
• Exceptional organizational skills and attention to detail.
• Strong data entry, data management, and recordkeeping abilities.
• Excellent verbal and written communication skills.

Responsibilities

• Provide daily administrative and operational support to the Landscape Operations Manager.
• Assist with coordinating daily and weekly work schedules.
• Help organize and prioritize work assignments and operational tasks.
• Communicate schedules, assignments, and updates to field crews.
• Assist with crew dispatching and coordination throughout the workday.
• Follow up on outstanding tasks to ensure timely completion.
• Maintain organized records of daily operations and crew activities.
• Assist the Landscape Operations Manager with snow event preparation and scheduling.
• Help coordinate snow crew and subcontractor dispatching.
• Monitor weather forecasts and storm conditions.
• Assist with monitoring property conditions and service progress during snow events.
• Track crew locations, assignments, and completion status.
• Maintain accurate snow event logs and service documentation.
• Communicate updates between management, crews, and subcontractors.
• Be available for nights, weekends, early mornings, and extended hours during snow events as needed.

Skills

Excel

Organizational skills

Data entry

Communication

Multitasking

Time management

Independent work

Microsoft Office

Tools

Microsoft Excel

Microsoft Office

Job description

Benefits:

• Paid time off

Job Summary

We are seeking a highly organized, detail-oriented, and dependable Landscape Operations Coordinator to provide direct support to our Landscape Operations Manager in coordinating daily landscape maintenance and snow removal operations.

This position is essential to keeping our operations organized, efficient, and on schedule. The ideal candidate will have exceptional organizational skills, strong Microsoft Excel proficiency, excellent communication abilities, and the ability to manage multiple tasks and priorities in a fast-paced environment.

The successful candidate will assist with scheduling, work order management, crew dispatching, material coordination, data tracking, and snow event operations.

We are looking for someone who is proactive, extremely organized, comfortable working with large amounts of information, and capable of following through on tasks with minimal supervision.

Duties

• Provide daily administrative and operational support to the Landscape Operations Manager.
• Assist with coordinating daily and weekly work schedules.
• Help organize and prioritize work assignments and operational tasks.
• Communicate schedules, assignments, and updates to field crews.
• Assist with crew dispatching and coordination throughout the workday.
• Follow up on outstanding tasks to ensure timely completion.
• Maintain organized records of daily operations and crew activities.
• Assist the Landscape Operations Manager with snow event preparation and scheduling.
• Help coordinate snow crew and subcontractor dispatching.
• Monitor weather forecasts and storm conditions.
• Assist with monitoring property conditions and service progress during snow events.
• Track crew locations, assignments, and completion status.
• Maintain accurate snow event logs and service documentation.
• Communicate updates between management, crews, and subcontractors.
• Be available for nights, weekends, early mornings, and extended hours during snow events as needed.

Excel, Data Management & Reporting

• Create, maintain, and update operational spreadsheets and tracking systems.
• Organize scheduling, crew, work order, and material information.
• Ensure data is accurate, complete, and consistently maintained.
• Prepare reports and operational summaries for the Landscape Operations Manager.
• Maintain well-organized digital files and records.
• Assist with improving internal tracking systems and administrative processes.

Required Qualifications

• Strong Microsoft Excel skills are required, including formulas, sorting, filtering, and data organization.
• Exceptional organizational skills and attention to detail.
• Strong data entry, data management, and recordkeeping abilities.
• Excellent verbal and written communication skills.
• Professional, articulate, and confident when communicating with others.
• Ability to multitask and manage changing priorities.
• Strong time management and follow-through.
• Comfortable working independently while supporting management.
• Proficiency with Microsoft Office, email, and computer-based systems.
• Ability to work efficiently under pressure, particularly during snow events.
• Dependable, punctual, and highly accountable.

Ideal Candidate

The ideal candidate is someone who thrives on organization and enjoys keeping a busy operation running smoothly.

They should be someone who:

• Is extremely organized and detail-oriented.
• Enjoys working with spreadsheets, schedules, and operational data.
• Can manage numerous tasks without losing track of important details.
• Communicates clearly and professionally.
• Takes initiative and anticipates what needs to be done.
• Follows through on assignments without constant reminders.
• Remains calm and productive in a fast-paced environment.
• Works well with both office personnel and field crews.
• Takes pride in accuracy, efficiency, and helping others succeed.

Join our team and play an important role in supporting our daily landscape and snow operations. We are looking for a highly organized, dependable, and motivated individual who takes pride in keeping operations running efficiently and enjoys working in a fast-paced, team-oriented environment.