Operations Coordinator

Guidehouse; Baltimore (MD); On-site; USD 74,000 - 124,000; Full time

Job summary

Guidehouse is seeking Operations Coordinators to provide day-to-day operational and administrative support to NIH-related teams. These full-time, on-site roles are based on the NIH campus in Bethesda, MD or Baltimore, MD.

You will ensure efficient program operations, workflows, and coordination activities aligned with NIH objectives. Qualified candidates will have aBachelor’s degree, at least five years of operations experience, strong MS Office skills, and the ability to obtain a federal/public

Qualifications

• Bachelor’s degree.
• Minimum five years of experience in operations, administration, or project coordination.
• Familiarity with project management tools or task-tracking systems.
• Experience coordinating across cross-functional or remote teams.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office (Outlook, Excel, Word, Teams).
• Ability to obtain and maintain a Federal or DoD public trust.

Responsibilities

• Provide operational and administrative support to project teams and leadership.
• Coordinate day-to-day activities to ensure smooth operations.
• Track tasks, deliverables, schedules, and follow-ups.
• Maintain documentation, trackers, and reports.
• Support onboarding, offboarding, staffing coordination, and logistics.
• Serve as point of contact across functional teams.
• Assist with process improvement to drive efficiency.

Skills

Operational support

Coordination

Task tracking

Documentation

Onboarding/offboarding

Cross-functional collaboration

Public trust clearance

Communication

Independent work

Federal/DoD compliance

Education

Bachelor’s degree

Tools

Microsoft Office

Project management tools

Job description

What You Will Do

We are currently searching for Operations Coordinators to provide day-to-day operational and administrative support to teams supporting the National Institutes of Health (NIH). This role helps ensure that program operations, workflows, and coordination activities are executed efficiently in support of NIH mission objectives. These full time, on-site positions are based on the NIH campus in Bethesda, MD or Baltimore, MD.

Job Family

Administrative Services (Digital)

Travel Required

None

Clearance Required

Ability to Obtain Public Trust

What You Will Need

• Provide operational and administrative support to project teams and program leadership
• Coordinate day-to-day activities to ensure smooth execution of operational processes
• Track tasks, deliverables, schedules, and follow-ups to support team workflows
• Maintain documentation, trackers, and reports related to operations and project activities
• Support onboarding, offboarding, staffing coordination, and general team logistics
• Serve as a point of contact for internal coordination across functional teams
• Assist with process improvement efforts to enhance efficiency and consistency
• Bachelor’s degree
• A minimum of FIVE (5) years of experience supporting operations, administration, and/or project coordination activities
• Familiarity with project management tools or task-tracking systems
• Experience coordinating across cross-functional or remote teams
• Strong organizational skills with the ability to manage multiple priorities
• Attention to detail and ability to maintain accurate documentation
• Clear written and verbal communication skills
• Proficiency with Microsoft Office tools (Outlook, Excel, Word, Teams)
• Ability to work independently and collaboratively in a fast-paced environment
• Must be able to obtain and maintain a Federal or DoD "public trust"; candidates must obtain approved adjudication of their public trust prior to onboarding with Guidehouse. Candidates with an active public trust or suitability are preferred

What Would Be Nice To Have

• Experience supporting government or healthcare-related programs
• Exposure to compliance-driven or regulated environments
• Interest in process improvement or operational analytics

The annual salary range for this position is $74,000.00-$124,000.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

What We Offer

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits Include

• Medical, Rx, Dental & Vision Insurance
• Personal and Family Sick Time & Company Paid Holidays
• Parental Leave
• 401(k) Retirement Plan
• Group Term Life and Travel Assistance
• Voluntary Life and AD&D Insurance
• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
• Transit and Parking Commuter Benefits
• Short-Term & Long-Term Disability
• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
• Employee Referral Program
• Corporate Sponsored Events & Community Outreach
• Care.com annual membership
• Employee Assistance Program
• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
• Position may be eligible for a discretionary variable incentive bonus

About Guidehouse

Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at [e-mail]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or [e-mail]. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.

If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact [e-mail]. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.