Operations & Compliance Coordinator

Advanced Polymer Recycling LLC; Fairburn (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

Advanced Polymer Recycling LLC in Fairburn, GA is seeking an Office Manager to serve as the operational hub of the facility, ensuring accurate administrative, inventory, and financial processes while coordinating with operations, accounting, and customers.

The ideal candidate has 3–5 years of office management experience in a fast-paced environment, proficiency with cieTrade/ERP and QuickBooks Online, and strong data-entry skills to maintain audit-ready records.

Qualifications

• 3-5 years of office management or operations experience in a fast-growing environment.
• Demonstrated ownership of data entry accuracy where errors have financial or compliance consequences.
• Experience with an ERP, inventory, or trading platform and with QuickBooks Online or a comparable system.
• Working knowledge of Microsoft Excel.
• Ability to reconcile data across independent systems and resolve variances.
• Strong written and verbal communication skills with internal and external stakeholders.
• Ability to manage competing priorities with limited supervision.
• High school diploma or equivalent.
• Establishes and documents repeatable procedures where none exist.

Responsibilities

• Coordinate and maintain complete documentation for inbound and outbound loads (bills of lading, scale tickets, packing lists).
• Verify inbound receipts against manifests and purchase docs; document discrepancies.
• Maintain organized records for audits, certification reviews, and insurance needs.
• Document carrier performance, detention, and freight claims; route materials to Logistics and Accounting.
• Perform data entry in cieTrade (inbound receipts, transactions, worksheets, transfers, freight, production activity).
• Close worksheets accurately per the close calendar; avoid open workbooks beyond cutoff.
• Ensure intercompany transfers are recorded at correct cost; correct exceptions.
• Apply freight and landed costs to the correct transactions at load level.
• Maintain facility inventory accuracy in cieTrade (receipts, production output, adjustments, transfers).
• Maintain accurate unit counts, weights, and lot IDs to preserve segregation for certified destruction material.
• Record production yields, shrink, and weight variances with documentation.
• Approve vendor bills and facility expenses in QuickBooks Online with correct entity, class, and account.

Skills

Office management

Operations coordination

Data entry

ERP experience (cieTrade/related)

QuickBooks Online

Microsoft Excel

Attention to detail

Communication skills

Problem solving

Time management

Education

High school diploma or equivalent

Tools

cieTrade

QuickBooks Online

Microsoft Excel

Microsoft Outlook

Job description

Advanced Polymer Recycling LLC in Fairburn, GA is seeking an Office Manager to serve as the operational hub of the facility, ensuring accurate administrative, inventory, and financial processes while coordinating with operations, accounting, and customers.

The ideal candidate has 3–5 years of office management experience in a fast-paced environment, proficiency with cieTrade/ERP and QuickBooks Online, and strong data-entry skills to maintain audit-ready records.