Compliance & Records Coordinator

Ecommodities; Pensacola (FL); On-site; USD 34,000 - 42,000; Full time

Job summary

Advanced Technology Recycling (ATR) is seeking a Compliance Admin to audit compliance paperwork and support administrative duties. You will manage location compliance records, prepare reports, and coordinate audits across the site in Pensacola, FL.

The role requires multitasking, strong communication, and reliable data entry while ensuring adherence to regulatory and accreditation standards. Training and policy dissemination duties are included.

Qualifications

• High School Diploma or equivalent required.
• Compliance experience is a plus.

Responsibilities

• Maintain location compliance records and documents (i.e., audit paperwork, filing, scanning to electronic folders, etc.)
• Audit paperwork for accuracy/completeness to include, but not limited to: CAPA reports/logs; Mass Balance, Safety Meeting/Minutes, and Management review.
• Maintain and distributes safety meeting minutes
• Schedule various Compliance appointments
• Prepare internal location reports
• Assist in communicating operational policies
• Assist in communicating environmental health and safety policies and procedures to location employees
• Assist in preparation for location audits.
• Seek and continuously develop knowledge and information regarding ATR’s compliance to accreditation standards and legal requirements
• Develop personal skills and capability through on-going training, as provided by the company or elsewhere subject to Company approval.
• Responsible for making sure company policies regarding visitors are followed.
• Effective communication with Supervisors/Managers and co-workers at multiple levels.
• Handle and manage files, internal forms and support materials including the collection of files
• Complete on-going training with employees and keep track of training objectives
• Data entry, creation of spreadsheets, word processing, running of weekly reports
• Work with Compliance and Operations team to ensure Compliance to Certifications and/or regulatory compliance
• Serve as Front Desk primary back up in the absence of the receptionist
• Coordinate appointments, interviews, scheduling and planning of meetings, tracking sales and billing of current customers
• Handle incoming/outgoing mail, management of files, meeting minutes and internal forms and support materials.
• Research and assist in sourcing of vendors or key resources.
• Assist in warehouse when required including but not limited to collecting forms to be entered.
• Generate Logistics Run Packets and upload files to DB when completed.
• Enter customers in Database/Client Portal.
• Maintain cleanliness and organization of lobby area

Skills

Multitask

Excellent communication

Customer service

Relationship building

Adaptability

Problem solving

MS Office

Teamwork

Self-starter

Office equipment

Data entry

Education

High School Diploma

Tools

MS Office

Database

Internet

Job description

Advanced Technology Recycling (ATR) is seeking a Compliance Admin to audit compliance paperwork and support administrative duties. You will manage location compliance records, prepare reports, and coordinate audits across the site in Pensacola, FL.

The role requires multitasking, strong communication, and reliable data entry while ensuring adherence to regulatory and accreditation standards. Training and policy dissemination duties are included.