Operations Clerk

Jubilee Academies; San Antonio (TX); On-site; USD 38,000 - 46,000; Full time

Job summary

Jubilee Academies District Office in San Antonio, TX is seeking an Operations Clerk to support multiple departments within Operations Services. The role is full-time, Monday through Friday, 40 hours per week, with duties including record-keeping, purchasing, and budget tracking.

Ideal candidates have a high school diploma (or equivalent), strong organizational and communication skills, and the ability to work collaboratively with Administrative Assistants and the Executive Director.

Qualifications

• High school degree or an equivalent qualification preferred.
• Organizational skills
• Oral and written communication skills

Responsibilities

• Maintaining records of department expenditures.
• Reporting budget shortages to the supervising authority.
• Following the instructions of the Department Administrative Assistant.
• Create Purchase Orders from department budgets and track POs by account codes.
• Meet deadlines for delegated tasks.
• Submit IQ tickets and correspond with relevant departments.
• Reconcile expenditure cards monthly.
• Organize receipts for audit purposes.
• Prepare budget balance and PO status reports.
• Coordinate with internal departments to ensure records are up to date.

Skills

Organizational skills

Oral and written communication

Time management

Team player

Interpersonal skills

Work ethic

Education

High school degree or equivalent

Job description

Jubilee Academies Jubilee Academies District Office, San Antonio, TX - San Antonio, Texas Open in Google Maps

Operations Clerk

Jubilee Academies Jubilee Academies District Office, San Antonio, TX - San Antonio, Texas Open in Google Maps

This job is also posted in Texas Charter School Association

Job Details

Job ID: 5955053

Application Deadline: Posted until filled

Posted: Oct 08, 2026 7:01 PM (UTC)

Job Description

Position Title: Operations Clerk

Position Hours: Mon - Fri, 40 Hours per week

Position Mission: An Operations Clerk is an entry-level position to support the multi departments under Operations Services. Provide support directly to the departments Administrative Assistant and Executive Director with day-to-day tasks. Teamwork is essential to the efficiency and effectiveness of a department, therefore as tasks are completed, check in to provide additional support.

Education and Qualifications:

• High school degree or an equivalent qualification preferred.
• Organizational skills
• Oral and written communication skills

Duties and Responsibilities:

• Keeping and maintaining records of department expenditures.
• Reporting budget shortages to the supervising authority.
• Following the instructions of the Department Administrative Assistant.
• Create Purchase Orders (POs) from departments generated budget and keep track of POs in accordance with account codes to manage budget for department.
• Meeting deadlines for completion of the delegated task.
• Submitting and following up with any needed IQ tickets
• Conducting expenditure card reconciliation monthly
• Create and maintain a system to organize all receipts auditing purposes.
• Proper storage and handling of receipts.
• Preparing reports on budget balances and outstanding POs
• Submission of necessary items to fellow departments, include but not limited to Accounts Payable, HR, and/or Payroll to ensure records are being updated accordingly.
• Coordinating with team members and other internal departments of the organization.
• All other duties as assigned

Skills and Specifications:

• Should possess strong organizational skills.
• Ability to manage time efficiently and effectively.
• Should possess the skills of being a good team worker.
• Good interpersonal skills for interacting with and coordinating work within the departments of the organization.
• Should possess and demonstrate good work ethic.

Charter & Community Responsibilities:

• Convey the charter's mission to the public and encourage support in accomplishing the mission.
• Illustrate understanding of Charter and community needs and begin activities to meet those needs.
• Demonstrate use of productive and efficient skills to raise community and parent involvement.
• Actively participate in student recruitment efforts.

Charter Atmosphere:

• Encourage a constructive, thoughtful climate for learning.
• Promote fairness of students and staff from all cultural backgrounds.
• Communicate with students and staff in an effective manner that promotes and sustains Jubilee culture.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Position Type: Full-time

Contact Information

• Atikah Shemshack , Superintendent
• 4434 Roland Rd
• San Antonio, Texas 78222
• Phone: [phone]
• Email: [e-mail]