OPERATIONS CLERK

Navy Exchange Service Command; Key West (FL); On-site; USD 28,000 - 39,000; Full time

Job summary

Navy Exchange Service Command in Key West is seeking an Operations Clerk to perform a variety of administrative duties supporting a branch Exchange across all departments.

The role involves processing purchasing orders, handling time cards, coordinating with vendors, preparing reports, and maintaining logs. Candidates should have at least one year of clerical or office experience and demonstrate the ability to follow established policies.

Qualifications

• General experience: 1 year progressively responsible clerical or office work.
• Specialized experience: 1 year clerical/administrative support or related area.

Responsibilities

• Controls the flow of accounting documentation to the main Exchange.
• Maintains cost accounting records for assigned operating areas.
• Prepares and types purchase orders for branch Exchange departments; contacts vendors for price corrections and discrepancies.
• Prepares weekly and monthly reports and worksheets; maintains required log books.
• Calculates RPC on damaged and slow-moving merchandise and communicates updates to management.
• Receives and reviews time cards for the assigned department.
• Receives and makes telephone calls to vendors and handles inquiries.
• Sorts incoming and outgoing correspondence and distributes to departments.
• Performs other related duties as assigned.

Skills

Administrative duties

Clerical work

Vendor coordination

Time card processing

Report generation

Tools

MS Office

Job description

Job Description - OPERATIONS CLERK (26000389)

Job Description

OPERATIONS CLERK

Job Number:

26000389

Organization

Key West Pay Range : $20.00 + Based on Experience

Job Summary:Performs various administrative duties in connection with the operation of a branch Exchange involving all departments of the activity.

Duties and Responsibilities:

• Works under the supervision of a designated supervisor. Incumbent performs independently within the framework of established policies and procedures referring unusual or difficult problems to supervisor. Work is reviewed on a spot-check basis for adequacy to instructions and other regulatory material.
• Controls the flow of accounting documentation to the main Exchange. Maintains cost accounting records for assigned operating areas of the branch activity following established procedures.
• Prepares and types purchase orders for branch Exchange departments obtaining the required data from worksheets or invoices. Contacts vendors concerning correction in prices and discrepancies in items received.
• Prepares a variety of weekly monthly reports and worksheets for assigned departments and maintains required log books.
• Calculates Retail Price Change RPC on damaged and slow-moving merchandise by description quantity and cost price. Forwards information to appropriate personnel and keeps management updated on store s business status.
• Receives and reviews time cards for assigned department following established procedures.
• Receives and makes telephone calls to vendors. Answers inquiries or refers calls to supervisor or other appropriate personnel.
• Sorts incoming and outgoing correspondence and distributes to appropriate department.
• Performs other related duties as assigned

GENERAL EXPERIENCE 1 year progressively responsible clerical or office work of and kind in which the applicant has demonstrated the ability to perform satisfactorily at the grade level of the position.

AND SPECIALIZED EXPERIENCE 1 year progressively responsible experience performing clerical or administrative support duties or experience in a related area which demonstrates the ability to perform the work of the position.

OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE 1 2 year academic study above the high school level may be substituted for each 6 months of 1 year of general and 1 year specialized.