Operations Clerk

Navy Exchange; Key West (FL); On-site; USD 35,000 - 52,000; Full time

Job summary

Talentify is seeking a Branch Exchange clerk to perform a variety of administrative duties supporting all departments. You will manage cost accounting records, prepare purchase orders, and coordinate with vendors on pricing and discrepancies.

The role requires 1 year of progressively responsible clerical experience and up to 1-2 years of higher education; reporting and documentation duties are central to daily operations.

Qualifications

• 1 year progressively responsible clerical or office work of any kind demonstrating ability to perform satisfactorily at the grade level.
• 1 year progressively responsible experience performing clerical or administrative support duties in a related area.
• 1-2 year academic study above the high school level may be substituted for each 6 months of 1 year of general and 1 year specialized experience.

Responsibilities

• Maintains cost accounting records for assigned operating areas of the branch activity.
• Prepares and types purchase orders for branch Exchange departments, obtaining data from worksheets or invoices.
• Contacts vendors concerning price corrections and discrepancies in items received.
• Prepares a variety of weekly and monthly reports and worksheets for assigned departments and maintains required log books.
• Calculates Retail Price Change RPC on damaged and slow-moving merchandise and forwards information to appropriate personnel.
• Receives and reviews time cards for the assigned department following established procedures.
• Handles telephone calls to vendors and answers inquiries or refers calls to supervisor or appropriate personnel.
• Sorts incoming and outgoing correspondence and distributes to appropriate department.
• Performs other related duties as assigned

Skills

Clerical experience

Office procedures

Vendor communications

Education

Some college coursework

Job description

Job Summary:

Performs various administrative duties in connection with the operation of a branch Exchange involving all departments of the activity.

Duties and Responsibilities:

• Works under the supervision of a designated supervisor. Incumbent performs independently within the framework of established policies and procedures referring unusual or difficult problems to supervisor. Work is reviewed on a spot-check basis for adequacy to instructions and other regulatory material.
• Controls the flow of accounting documentation to the main Exchange. Maintains cost accounting records for assigned operating areas of the branch activity following established procedures.
• Prepares and types purchase orders for branch Exchange departments obtaining the required data from worksheets or invoices. Contacts vendors concerning correction in prices and discrepancies in items received.
• Prepares a variety of weekly monthly reports and worksheets for assigned departments and maintains required log books.
• Calculates Retail Price Change RPC on damaged and slow-moving merchandise by description quantity and cost price. Forwards information to appropriate personnel and keeps management updated on store s business status.
• Maintains records logs department files NEXCOM Manuals Instructions Notices Bulletins etc.. Makes additions revisions as required.
• Receives and reviews time cards for assigned department following established procedures.
• Receives and makes telephone calls to vendors. Answers inquiries or refers calls to supervisor or other appropriate personnel.
• Sorts incoming and outgoing correspondence and distributes to appropriate department.
• Performs other related duties as assigned

GENERAL EXPERIENCE

1 year progressively responsible clerical or office work of and kind in which the applicant has demonstrated the ability to perform satisfactorily at the grade level of the position.

AND SPECIALIZED EXPERIENCE

1 year progressively responsible experience performing clerical or administrative support duties or experience in a related area which demonstrates the ability to perform the work of the position.

OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE

1 2 year academic study above the high school level may be substituted for each 6 months of 1 year of general and 1 year specialized.