Administrative Assistant

Talentify; Great Lakes (IL); On-site; USD 28,000 - 42,000; Full time

Benefits offered by this job

DAY ONE benefits

Healthcare and dental coverage

Retirement plans (401k/Pension)

Job summary

Navy Exchange Service Command is seeking a detail-oriented administrative professional to support senior management with data-driven reports and coordination of tasks across divisions.

The role involves preparing correspondence, maintaining records, arranging meetings and travel, and ensuring timely completion of actions. A background in clerical work and strong office software skills are essential.

Qualifications

• 3 years of general clerical experience or equivalent.
• Proficient in word processing, spreadsheets, and presentation software.
• Experience supporting management professionals is a plus.

Responsibilities

• Conducts projects supporting programs with data gathering and analysis.
• Prepares reports, charts, and slides for senior management review.
• Manages correspondence and routes actions for timely responses.

Skills

General clerical duties

Data entry

Office software knowledge

Education

Bachelor's degree or higher

Job description

Why the Navy Exchange Service Command?

While some serve overseas for our country, we hold down the fort - we serve the men and women who wear the flag - America's strength, America's heart. We are here to guide them and deliver our service members and their families the tools they need to do what they love to do.

You can expect an unforgettable, dynamic, and competitive work environment.

The Benefits Begin DAY ONE:

• Competitive Salary: Federal pay beginning at the Non-Appropriated Fund NF-01 level + depending on experience.
• Immediate Coverage: Benefits begin on DAY ONE.
• Comprehensive Healthcare: Federal Healthcare benefits, Dental, and Vision coverage.
• Retirement Plans: 401(k) & Pension Plan options.
• Paid Time Off: Accrual of PTO starts on DAY ONE.
• Education & Growth: Tuition reimbursement program.
• Military Family Support: Continuity Programs for Military Spouses.
• Loan Forgiveness: Public Service Loan Forgiveness (PSLF) eligible* after qualifying years of service.
• Exclusive Perks: Tax-free shopping, worldwide, at any Navy Exchange location.

Because here at the Navy Exchange Service Command, there's no such thing as tomorrow - there's only today. GET AFTER IT. Seize the opportunity to grow and be community-driven, too. Build a mission-driven life. Mission: YOU.

https://www.youtube.com/watch?v=9h1WLIY3hT8 - Heroes Welcome

Job Summary

Performs a variety of technical administrative duties requiring extensive knowledge of the organization and functions of the supported activities.

Duties and Responsibilities

Normally reports directly to the Head of a large NES Activity or a NEXCOM Group Division VP SVP.

• Conducts projects in support of programs and initiatives which involve conducting extensive research to gather and compile data and analyze information. Uses a variety of word processing spreadsheet database and graphics computer software.
• Prepares reports charts slides etc. for use by senior management in reviewing monitoring operations and making operational decisions.
• Receives and reviews incoming correspondence routes to appropriate person for action or prepares draft response. Ensures actions replies are completed within established time frames.
• Prepares a variety of correspondence reports etc. from rough draft or on own initiative ensures work products are clear complete and correct and conform to applicable procedures.
• Screens request for meetings or briefings for the senior management. Arranges meetings including space time and staff representations. Assembles background materials required for meetings and agenda items.
• Maintains division records logs manuals and other references.
• Arranges travel as required. Plans and maintains travel schedules prepares travel orders and claims.
• Orders tracks and reports expenses expenditures payroll office supplies travel etc. against budget.
• Receives visitors and telephone calls. Treats customers both internal and external with respect and courtesy.
• Performs responsibilities tactfully and diplomatically.

Performs other related duties as assigned

MUST BE A U.S. CITIZEN OR HAVE LIVED IN THE U.S. FOR THREE YEARS

GENERAL EXPERIENCE

3 years of experience performing general clerical duties such as filing typing copying binding scanning greeting or assisting visitors answering phone calls processing expenses sheets or invoices etc.

OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE

1 year academic study above the high school level may be substituted for 9 months of experience up to maximum of a 4 year bachelor s degree of general experience.

AND SPECIALIZED EXPERIENCE

1 year of experience performing administrative duties for one or more management professionals such as preparing reports charts or slides for presentational purposes using word processing spreadsheet database and or presentational software taking accurate minutes of meetings organizing travel arrangements managing appointments writing letters or emails on behalf of managers maintaining computer or manual filing systems coordinating equipment repairs etc.