Operations Associate Wed-Sun 5AM-1:30pm

hcmportal; Miami (FL); On-site; USD 26,000 - 28,000; Full time

Job summary

UPS, the global logistics leader, is seeking a logistics professional to support the Next Flight Out operations. The role involves heavy use of MS Excel and MS Outlook to track inventory and communicate with agents, plus handling import/export documents within strict guidelines.

Experience with cold chain management or dry ice handling is a major plus, and flexibility with shifts is required to meet urgent flight schedules. Forklift certification is preferred for handling shipments.

Qualifications

• Proficient in MS Excel and MS Outlook.
• Experience with import documents and shipping procedures.
• Maintain zero-error accuracy in fast-paced settings.
• Knowledge of cold chain management or handling dry ice is a plus.
• Able to work flexible shifts to meet Next Flight Out demands.
• Forklift certification is a plus.

Responsibilities

• Computer & Documentation: Use MS Outlook for communication and Excel for inventory/shipment data.
• Import/Export Coordination: Prepare shipping papers and import docs per global guidelines.
• System Management: Learn Maestro TMS to update milestones and create flight plans.
• Tracking & Manifesting: Scan shipments, verify against manifest, and post-flight departures.
• Communication: Create pre-alerts for global agents and escalate concerns to leadership.
• Warehouse Support: Handle dry ice, replenish shipments by temperature needs, keep workspace organized.
• Compliance: Complete GxP logs and ensure labeling accuracy.

Skills

MS Excel

MS Outlook

Attention to Detail

Cold Chain Knowledge

Flexibility

Tools

Maestro (TMS)

Job description

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Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description:

Together, we are Marken, UPS Healthcare Precision Logistics. As the clinical and advanced therapy part of UPS Healthcare, we reach patients faster, with greater scalability and access to new pathways throughout the supply chain. With our One UPS advantage and comprehensive service portfolio, including Polar Speed's in-network pharmacies, we are optimally positioned to keep our clients competitive in an increasingly complex market

Main Duties and Responsibilities

• Computer & Documentation: Utilize MS Outlook for constant communication with agents and Excel for tracking inventory and shipment data.

• Import/Export Coordination: Prepare and review shipping papers and import documentation in accordance with global guidelines.

• System Management: Learn and master our internal transportation system (Maestro) to update milestones, create flight plans, and enter data into the TMS.

• Tracking & Manifesting: Ensure all recovered shipments are scanned upon arrival, checked against the manifest for weight/piece count, and "Post-flighted" to confirm departure.

• Communication: Create pre-alerts for global agents and elevate any logistical concerns to senior leadership immediately.

• Warehouse Support: Handle dry ice safely, replenish shipments based on temperature needs, and maintain an organized, clean workspace.

• Compliance: Complete GxP documentation logs and ensure all labeling (weight, orientation, etc.) is 100% accurate.

Required Skills & Qualifications

• Computer Proficiency: Strong experience with Microsoft Excel and MS Outlook is required.

• Logistics Background: Previous experience working with import documents and shipping procedures.

• Attention to Detail: Ability to maintain "zero-error" accuracy while working in a fast-paced environment.

• Cold Chain Knowledge: Experience with cold chain management or handling dry ice is a major plus.

• Flexibility: Ability to be flexible with shift hours to meet the "Next Flight Out" demands.

• Physical Requirements: Ability to assist in the recovery, unloading, and tendering of shipments to airlines (Forklift certification desired).
• Pay: Between 19-20$

Employee Type:

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Other Criteria

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.

Basic Qualifications

Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.