Operations Associate Tues-Friday-12:00pm-8:30pm Saturday-10:00am-6:30pm

UPS; Miami (FL); On-site; USD 54,443,000 - 57,308,000; Full time

Job summary

UPS in Miami, FL is seeking a permanent, on-site Logistics Associate to support import/export workflows and maintain precise shipment data in a fast-paced environment.

You will use MS Excel and Outlook for coordination, master the Maestro TMS for flight planning, and collaborate with global agents to ensure on-time, compliant deliveries while prioritizing safety and accuracy.

Qualifications

• Proficiency with Microsoft Excel and MS Outlook.
• Experience with import documents and shipping procedures.
• Strong attention to detail in fast-paced environments.
• Knowledge of cold chain management or handling dry ice is a plus.
• Flexible with shifts to meet Next Flight Out demands.
• Ability to assist in recovery, unloading, and tendering of shipments.

Responsibilities

• Use MS Outlook for communication and Excel to track inventory and shipments.
• Prepare and review shipping papers and import documents per guidelines.
• Learn Maestro TMS to update milestones, plan flights, and data entry.
• Scan and verify recovered shipments against manifests and departure status.
• Create pre-alerts for global agents and escalate issues to leadership.
• Support warehouse with dry ice handling and temperature-based replenishment.
• Complete GxP logs and ensure accurate labeling (weight/orientation).

Skills

Excel

MS Outlook

Attention to Detail

Shift Flexibility

Forklift Certification

Cold Chain Knowledge

Tools

Maestro

TMS

Job description

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Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description

Together, we are Marken, UPS Healthcare Precision Logistics. As the clinical and advanced therapy part of UPS Healthcare, we reach patients faster, with greater scalability and access to new pathways throughout the supply chain. With our One UPS advantage and comprehensive service portfolio, including Polar Speed's in-network pharmacies, we are optimally positioned to keep our clients competitive in an increasingly complex market

Main Duties And Responsibilities

• Computer & Documentation: Utilize MS Outlook for constant communication with agents and Excel for tracking inventory and shipment data.


• Import/Export Coordination: Prepare and review shipping papers and import documentation in accordance with global guidelines.


• System Management: Learn and master our internal transportation system (Maestro) to update milestones, create flight plans, and enter data into the TMS.


• Tracking & Manifesting: Ensure all recovered shipments are scanned upon arrival, checked against the manifest for weight/piece count, and \"Post-flighted\" to confirm departure.


• Communication: Create pre-alerts for global agents and elevate any logistical concerns to senior leadership immediately.


• Warehouse Support: Handle dry ice safely, replenish shipments based on temperature needs, and maintain an organized, clean workspace.


• Compliance: Complete GxP documentation logs and ensure all labeling (weight, orientation, etc.) is 100% accurate.

Required Skills & Qualifications

• Computer Proficiency: Strong experience with Microsoft Excel and MS Outlook is required.


• Logistics Background: Previous experience working with import documents and shipping procedures.


• Attention to Detail: Ability to maintain \"zero-error\" accuracy while working in a fast-paced environment.


• Cold Chain Knowledge: Experience with cold chain management or handling dry ice is a major plus.


• Flexibility: Ability to be flexible with shift hours to meet the \"Next Flight Out\" demands.


• Physical Requirements: Ability to assist in the recovery, unloading, and tendering of shipments to airlines (Forklift certification desired).


• Pay: Between 19-20$

Employee Type

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Other Criteria

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.

Basic Qualifications

Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.