Operations Associate - Managed Assets Proxy & Prospectus Administrator

D.A. Davidson; Great Falls (MT); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Company 401(k) and ESOP contribution

Generous sick, vacation, and maternity

Paid holidays

Professional Development Opportunities

Discounted personal insurance

Charitable gift-matching

Davidson Day of Giving

Job summary

D.A. Davidson is seeking an Administrative professional to manage proxy voting processes, voting requests escalation, and reporting to the Proxy Voting Committee.

The role requires meticulous record-keeping, strong Excel skills, and the ability to multitask in a collaborative office environment. Responsibilities include daily proxy maintenance, account updates, and custody of ballots and prospectus mailings.

Qualifications

• High school diploma or three years related office experience.
• Experience with office machines (fax, copier, adding machine, etc.).
• Proficient use of computer programs; experience with Microsoft Excel a necessity.
• Attention to detail and accuracy.
• Ability to prioritize and multi-task.
• Ability to work under pressure.
• Ability to work without supervision yet work as part of a team.
• Ability to interact with employees and outside contacts in a professional and personable manner.

Responsibilities

• Daily proxy maintenance including voting, adding, and deleting accounts and keeping ballot records.
• Provide backup for data reconciliation clerk as needed.
• Perform other duties as assigned.

Skills

Office experience

Excel

Attention to detail

Prioritization

Multi-tasking

Teamwork

Professional communication

Data confidentiality

Attendance reliability

Education

High school diploma

Tools

Microsoft Excel

Job description

D.A. Davidson Companies is an independent, employee-owned company with a rich history spanning 90 years. We are dedicated to conducting our business in accordance with the highest standards of integrity and ethics, and delivering outstanding service to our clients and each other. We support a friendly, open and supportive culture, and encourage candid communication and productive engagement that make our companies and each of us better. Just as we work to improve our clients’ financial well-being, we also work to strengthen local communities—and giving back is one of our core values. You can learn more about our company culture and impact in our latest annual report.

Summary/Function:

Administration of proxy voting process, voting request escalation and reporting to the Proxy Voting Committee, and record retention.

Qualifications:

• High school diploma or three years related office experience
• Experience with office machines (fax, copier, adding machine, etc.)
• Proficient use of computer programs; experience with Microsoft Excel a necessity
• Attention to detail and accuracy
• Ability to prioritize and multi-task
• Ability to work under pressure
• Ability to work without supervision yet work as part of a team
• Ability to interact with employees and outside contacts in a professional and personable manner
• Ability and willingness to follow policies and procedures
• Commitment to maintain client confidentiality and data security
• Communicate in a clear and service-oriented manner; use appropriate, professional language and grammar to effectively exchange ideas and information
• Ability to proactively work with both external and internal clients; relate with others in a professional manner to accomplish work responsibilities and objectives
• Ability to maintain regular, reliable, in-person attendance on the job is a necessary and essential function

Duties:

• Daily proxy maintenance which includes voting, adding, and deleting new and closed accounts and keeping records of all ballots received as well as supervision of the prospectus mailings on all mutual fund purchases.
• Provide backup for Managed Assets Data Reconciliation Clerk as needed.
• Perform any other duties as assigned.

What we offer:

Competitive salary plus excellent benefits and perks including, but not limited to:

• Company 401(k)and ESOP contribution
• Generous sick, vacation, and maternity/parental leave
• Paid holidays
• Professional Development Opportunities
• Discounted personal insurance including home, auto and recreational vehicles
• Charitable gift-matching program
• Davidson Day of Giving – Our tradition of positively impacting communities in which we live and work.

The compensation offered will be determined on a case-by-case basis considering a variety of factors including, but not limited to, the skills, relevant work experience, and geographic location of each specific candidate.

D.A. Davidson has been in business for 90 years! As an employee-owned company, our success is driven by our high standards of business ethics, integrity and the belief that our Associates are our most important assets. We hope you will consider joining us!

At D.A. Davidson, we are committed to fostering a diverse environment that supports the development and inclusivity of all employees.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

ACKNOWLEDGMENT

Please answer all questions carefully. By submitting this application for employment, I certify that all of the above information is true and complete and I understand that any falsification or omission of information made by me may disqualify me from further consideration for employment or, if hired, may result in my termination of my employment at any time during the period of my employment, regardless of the amount of time that has passed. California applicants, please see D.A. Davidson’s California Resident Privacy Policy.