Operations Associate (Alternatives)

Coda Search│Staffing; New York (NY); On-site; USD 75,000 - 110,000; Full time

Job summary

Coda Search Staffing is partnering with a well-established alternative asset manager to recruit an Operations Associate to support investment operations across a diversified portfolio. The role touches investor reporting, fund onboarding, and day-to-day operations in private markets, with collaboration across transfer agents, fund admins, and external managers.

A bachelor’s degree and 1+ year in middle office or investment operations, plus advanced Excel, are required.

Qualifications

• Bachelor's degree in Accounting, Finance, Economics, or a related field.
• 1+ years of experience in middle office, investment operations, fund operations, or portfolio operations within a family office, asset manager, fund administrator, or alternative investment firm.
• Experience supporting alternative investments, including private equity, private credit, hedge funds, or real assets.
• Advanced Excel skills and experience working with investment accounting or portfolio management systems.

Responsibilities

• Support day-to-day operations across a portfolio of alternative investments, including private equity, private credit, hedge funds, and real assets.
• Partner closely with transfer agents and 3rd party admins to ensure accurate reporting and a seamless client experience.
• Coordinate the onboarding of new funds, investment managers, and service providers.
• Prepare and distribute investor and portfolio reporting, ensuring accuracy and timely delivery.
• Monitor capital calls, distributions, subscriptions, and redemptions while maintaining accurate investment records.
• Reconcile investment activity and work closely with fund administrators, custodians, and external managers to resolve operational issues.
• Identify opportunities to improve workflows, automate processes, and enhance operational control.
• Support ad hoc projects related to portfolio management, reporting, and systems enhancement.

Skills

Operations experience

Education

Bachelor's degree in Accounting, Finance, Economics, or related field

Tools

Excel

Investment accounting systems

Portfolio management systems

Job description

Coda Search is partnering with a well-established alternative asset manager seeking an Operations Associate to support investment operations across a diversified portfolio of alternative investments. This is a broad, hands-on role with exposure to investor reporting, fund onboarding, and investment operations. The ideal candidate will have a strong operational background within private markets and enjoy working in a collaborative, entrepreneurial environment.

Responsibilities

• Support day-to-day operations across a portfolio of alternative investments, including private equity, private credit, hedge funds, and real assets
• Partner closely with transfer agents and 3rd party admins to ensure accurate reporting and a seamless client experience
• Coordinate the onboarding of new funds, investment managers, and service providers
• Prepare and distribute investor and portfolio reporting, ensuring accuracy and timely delivery
• Monitor capital calls, distributions, subscriptions, and redemptions while maintaining accurate investment records
• Reconcile investment activity and work closely with fund administrators, custodians, and external managers to resolve operational issues
• Identify opportunities to improve workflows, automate processes, and enhance operational control
• Support ad hoc projects related to portfolio management, reporting, and systems enhancement

Qualifications

• Bachelor's degree in Accounting, Finance, Economics, or a related field
• 1+ years of experience in middle office, investment operations, fund operations, or portfolio operations within a family office, asset manager, fund administrator, or alternative investment firm
• Experience supporting alternative investments, including private equity, private credit, hedge funds, or real assets
• Advanced Excel skills and experience working with investment accounting or portfolio management systems