Operations Associate

Pmalladmin; New York, Northern (NY, KY); Hybrid; USD 20,000 - 29,000; Full time

Job summary

Pmalladmin is seeking an Operations team member to support daily facility operations by processing orders, meeting deadlines, and communicating with the Telecenter, drivers, and leadership.

The role requires strong organization, multitasking, and basic computer skills; responsibilities include routing deliveries in the Manager's absence, preparing daily reports, and adapting to changing needs including Inventory and Floral Design.

Qualifications

• High school diploma or equivalent.
• Strong organizational skills.
• Ability to multitask and work under pressure.
• Good mathematical skills.
• Ability to effectively receive, understand, and provide directions.
• Working knowledge of Microsoft Excel and Word.
• Bilingual ability is a plus, but not required.
• Floral or florist experience is a plus, but not required.

Responsibilities

• Process daily orders and ensure all required deadlines are met.
• Oversee the Operations area to ensure orders are processed accurately and in a timely manner.
• Answer incoming phone calls and respond to or route requests appropriately.
• Communicate clearly and accurately with the Telecenter regarding orders and operational needs.
• Communicate with drivers throughout the day to help ensure deliveries are completed on time.
• Monitor and ensure all required DLC confirmations are completed before 7:00 PM.
• Assist with routing deliveries to drivers in the absence of the Manager.
• Complete required daily reports for the Manager.
• Make operational decisions as needed to ensure orders are processed and delivered within company standards.
• Assist in other areas of the facility as needed, including Inventory and Floral Design.
• Maintain flexibility to support changing operational needs.

Skills

Organizational skills

Multitasking

Communication

Microsoft Excel

Microsoft Word

Bilingual

Floral experience

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Job description

The Operations team member is responsible for supporting the daily operations of the facility by processing orders and ensuring all required deadlines are met. This role requires strong organizational and multitasking skills, basic computer proficiency, and the ability to communicate clearly and effectively with the Telecenter, drivers, and facility leadership.

Throughout the day, this position communicates with drivers to help ensure deliveries are completed on time and all required DLC confirmations are completed before 7:00 PM. In the absence of the Manager, the Operations team member may also assist with routing deliveries to drivers.

This position oversees the Operations area to help ensure orders are processed accurately and in a timely manner and must be comfortable making decisions necessary to ensure orders are processed and delivered according to company standards.

• Process daily orders and ensure all required deadlines are met
• Oversee the Operations area to ensure orders are processed accurately and in a timely manner
• Answer incoming phone calls and respond to or route requests appropriately
• Communicate clearly and accurately with the Telecenter regarding orders and operational needs
• Communicate with drivers throughout the day to help ensure deliveries are completed on time
• Monitor and ensure all required DLC confirmations are completed before 7:00 PM
• Assist with routing deliveries to drivers in the absence of the Manager
• Complete required daily reports for the Manager
• Make operational decisions as needed to ensure orders are processed and delivered within company standards
• Assist in other areas of the facility as needed, including Inventory and Floral Design
• Maintain flexibility to support changing operational needs

Schedule & Flexibility

• Must be flexible and willing to work extended hours during holidays
• Weekend availability is required based on business needs
• Must be flexible to assist in other areas of the facility when needed

Physical & Work Environment Requirements

• Ability to stand and remain on feet for extended periods
• Ability to lift up to 50 pounds as needed
• Ability to work in both hot and cold temperatures for extended periods
• Ability to work effectively in a fast-paced, continuously changing environment
• Closed-toe footwear must be worn at all times in accordance with facility safety requirements

Education & Qualifications

• High school diploma or equivalent required
• Strong organizational skills
• Ability to multitask and work effectively under pressure
• Good mathematical skills
• Ability to effectively receive, understand, and provide directions
• Working knowledge of Microsoft Excel and Word
• Bilingual ability is a plus, but not required
• Floral or florist experience is a plus, but not required

The expected salary range for this position is $18.00 hourly. Actual compensation will be determined based on experience, skills, internal equity, and other factors permitted by law.

We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Human Resources at 516-237-6000.

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