Operations Assistant ZA

Simera; San Francisco (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

Simera is seeking a highly organized Operations Assistant to provide administrative and operational support across teams in a fast-paced environment. You will help streamline daily workflows, track tasks, and maintain accurate records and documentation.

You will coordinate information between internal teams and external contacts, schedule meetings, and assist with onboarding and project-related activities, while upholding confidentiality and professionalism.

Qualifications

• Previous experience in operations or administrative support.
• Experience supporting daily business operations and administrative processes.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and interpersonal skills.

Responsibilities

• Provide administrative and operational support to managers and internal teams.
• Assist with coordinating daily business operations and workflows.
• Monitor tasks, deadlines, and follow-ups to ensure timely completion.
• Organize and maintain operational documents, records, files, and databases.
• Prepare and update reports, spreadsheets, presentations, and operational documentation.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Assist with scheduling meetings, calls, appointments, and other operational activities.
• Track invoices, expenses, orders, or other operational records when required.
• Support onboarding, internal projects, and process-related activities.
• Monitor operational issues and elevate them to the appropriate team when necessary.
• Identify process gaps and assist with implementing improvements to increase efficiency.
• Maintain accurate and up-to-date information across company systems.
• Communicate professionally with team members, clients, vendors, and other stakeholders.
• Maintain confidentiality when handling sensitive company and business information.

Skills

Verbal and written communication

Organization

Time management

Attention to detail

Prioritization

Problem solving

Google Workspace

Microsoft Office

Spreadsheets

Databases

Project management tools

Digital communication platforms

Data entry

Documentation

Cross-team coordination

Independent work

Adaptability

Tools

Spreadsheets

Databases

Project management tools

Digital communication platforms

Job description

We are seeking a highly organized, proactive, and detail-oriented Operations Assistant to provide administrative and operational support and help ensure that daily business activities run smoothly. The ideal candidate is reliable, resourceful, and comfortable managing multiple tasks, coordinating information, tracking processes, and supporting different teams in a fast-paced environment.

Responsibilities

• Provide administrative and operational support to managers and internal teams.
• Assist with coordinating daily business operations and workflows.
• Monitor tasks, deadlines, and follow-ups to ensure timely completion.
• Organize and maintain operational documents, records, files, and databases.
• Prepare and update reports, spreadsheets, presentations, and operational documentation.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Assist with scheduling meetings, calls, appointments, and other operational activities.
• Track invoices, expenses, orders, or other operational records when required.
• Support onboarding, internal projects, and process-related activities.
• Monitor operational issues and elevate them to the appropriate team when necessary.
• Identify process gaps and assist with implementing improvements to increase efficiency.
• Maintain accurate and up-to-date information across company systems.
• Communicate professionally with team members, clients, vendors, and other stakeholders.
• Maintain confidentiality when handling sensitive company and business information.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong ability to prioritize and manage multiple tasks.
• Strong problem-solving and follow-up abilities.
• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using spreadsheets, databases, project management tools, and digital communication platforms.
• Strong data entry and documentation skills.
• Ability to coordinate tasks and information across multiple teams.
• Ability to work independently and take initiative.
• Strong adaptability and ability to learn new tools and processes quickly.
• Professional, reliable, and proactive approach.

Requirements

• Previous experience in operations, administrative support, coordination, office administration, or a similar role.
• Experience supporting daily business operations and administrative processes.
• Experience managing documents, data, schedules, and operational information.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and interpersonal skills.
• Ability to work independently and collaborate effectively with remote teams.
• Strong attention to detail and ability to maintain accurate records.
• Reliable internet connection and a suitable setup for remote work.
• Professional, dependable, organized, and proactive attitude.
• English proficiency is required if the position involves communicating with English-speaking teams, clients, vendors, or stakeholders.