Operations Assistant, Legends Entertainment (Part-Time)

Player 15 Group; Phoenix (AZ); On-site; USD 25,000 - 39,000; Part time

Job summary

Player 15 Group is seeking an Operations Assistant in downtown Phoenix to support the Legends department with administrative duties, scheduling, and coordination with vendors and creatives. The role requires a Bachelor’s degree or equivalent and at least three years in a media operations environment.

This part-time position involves light bookkeeping and active participation in marketing initiatives. Ideal candidates will be highly organized, capable of multitasking, and comfortable working with

Qualifications

• Bachelor’s Degree or equivalent experience required.
• Minimum of three years in a media operations role preferred.
• Strong MS Office skills and ability to learn new software.

Responsibilities

• Assist with master task list and production schedule for Legends marketing network.
• Perform clerical tasks, reports, and document prep; attend meetings.
• Manage weekly photography needs of client creatives/assets; basic bookkeeping.
• Coordinate with vendors for production and installation needs.
• Contribute to social media, newsletters, and marketing collateral.
• Identify opportunities to promote the Legends brand; multi-task effectively.
• Other duties as assigned.

Skills

MS Office

Communication

Organizational skills

Education

Bachelor’s Degree or equivalent experience

Tools

Outlook

PowerPoint

Job description

The Operations Assistant provides a range of administrative support services to the Legends Department maintaining high standards of professionalism, efficiency, personal communication, discretion, and independent judgment. In working with internal and external contacts, they will deal with a wide range of highly sensitive issues.

Your Role on the Team:

• Work directly with the Director of Operations in assisting with a master task list and production schedule in support of the Legends out-of-home marketing network.
• Performs clerical and administrative tasks including reports and other document prep.

• Attends regular departmental meetings.
• Manage weekly photography needs of client creatives/assets (proof of performance)
• Performs office tasks including maintaining records and performing basic bookkeeping.
• Utilize emotional intelligence to adapt to diverse personalities, fostering collaboration and effective teamwork.
• Work with outside vendors on production and installation needs.
• Active participation in social media posting, newsletter and company collateral development and marketing initiatives.
• Identify fresh and emerging opportunities to promote the Legends brand.
• Must be organized and able to multi-task.
• Performs additional duties as assigned.

Your Skills and Experience:

• Knowledge of Microsoft Office (Word and Excel), Outlook, Power Point systems with the ability to learn new or updated software.

• Excellent verbal and written communication skills with the ability to work with a wide range of people at all levels of the organization.
• Exhibits a strong work ethic and excellent follow-through.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced environment.

Experience/ Education Requirements

• Bachelor’s Degree or equivalent experience (required)
• A minimum of three (3) years’ experience in a media operations role (preferred)

What You Can Expect:

The work environment characteristics described here are representative of those that must be met by Operations Assistant to optimally perform the essential functions of this role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• This is a part-time position requiring approximately 25 hours per week.
• Ability to transit throughout the downtown Phoenix area for long periods of time.
• This position works mainly indoors but does require outdoor activity and exposure to weather/elements.
• S-Sedentary Work – Exerting up to 10 pounds of force occasionally.
• Must be able to carry a conversation both on the phone and in-person.
• Ability to Read, Write & Speak in English
• Visit our Culture page to learn more about our culture and work environment

Player 15 Group is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.

Please note this job description is not crafted to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

For questions about this career opportunity, please contact the People & Culture Recruiting team at [e-mail]