Operations Assistant - Flight Scheduler

Nisga'a TEK, LLC; Honolulu (HI); On-site; USD 55,000 - 79,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Job summary

Nisga'a Tek, LLC in Honolulu, HI, seeks an Operations Assistant - Flight Scheduler (19 FS) to support PACAF Aviation Squadron Administrative Support for the US Air Force.

You will build long-range and daily flight schedules, coordinate with senior leadership, and ensure full aircrew coverage while maintaining compliance with AFIs and squadron priorities. The role requires scheduling software proficiency and strong communication in a high-tempo environment.

Qualifications

• Proficiency in scheduling software and MS Office.
• Excellent verbal and written communication.
• Strong attention to detail in a dynamic, high-pressure environment.
• Ability to think critically and make quick decisions.
• Must have a Secret clearance.

Responsibilities

• Build long- and short-range flight schedules ensuring full aircrew coverage.
• Support flying operations by publishing daily and long-range schedules.
• De-conflict crewmember plans and coordinate with flight leadership.
• Publish scheduling data on PEX/GTIMS, GDSS II, and other systems.
• Maintain accurate data in government-mandated systems.
• Track training requirements and assist leadership with reporting and metrics.

Skills

Scheduling software proficiency

MS Office proficiency

Tools

PEX/GTIMS scheduling system

Job description

Overview

Global in service but local in approach, Nisga'a Tek is committed to high-quality service to those who defend us. Nisga'a Tek ensures mission assurance and execution for customers and warfighters. Providing intelligence, IT, cyber security, training, logistics, administrative, acquisition, and background investigation services.

Summary:

The Operations Assistant - Flight Scheduler (19 FS) will support the PACAF Aviation Squadron Administrative Support for the US Air Force.

Responsibilities

Essential Job Functions

• Shall build long-and short-range flight schedules to ensure full coverage of all aircrew, instructor, evaluator, support personnel, and supervisor positions. Coordinate with senior squadron leadership on a daily and weekly basis.
• Directly support squadron flying operations by building, publishing, and maintaining the daily and long-range flying schedules to maximize pilot/aircrew utilization, ensure mission readiness, and maintain strict compliance with Air Force Instructions (AFIs) and squadron leadership priorities.
• Contractor will de-conflict crewmember schedules and work with flight leadership to ensure crews are available to meet assigned sortie taskings.
• Facilitate last-minute schedule changes to ensure full coverage by working with the current mission commander/operations supervisor (or equivalent) and flight responsible for the shift that is not fully manned.
• Coordinate with internal and external agencies- including Airfield Operations, Maintenance, Weather, and external ranges/airspace controlling agencies-to deconflict daily flying schedules, secure training resources, and accommodate short-notice mission changes.
• Shall obtain aircraft and equipment availability data from MX and schedule crewmembers for training, exercises, simulators, and operations, as required.
• Shall publish/post scheduling data for unit long-/short-range ground/academic, flying, and simulator training event schedules on PEX/GTIMS/GDSS II, or other computer database systems.
• Maintain precise operational, scheduling, and training data within government-mandated systems (e.g., PEX, GTIMS, or GDSS) to accurately track aircrew currencies, ground training requirements, and duty-day limitations.
• Shall determine flight, ground, and simulator schedule requirements for upgrade, initial qualification, requalification, transition, currency, and continuation training based on syllabus requirements, student progression, weather, and daily equipment/training range availability.
• Perform daily updates of scheduling data to compensate for changing conditions and training completion rates.
• Assist operations leadership (DO/ADOs) with schedule-related reporting and metrics, providing daily and weekly tracking of continuation training progress, execution rates, and aircrew readiness to facilitate rapid decision-making.
• Perform other mission-essential scheduling and administrative duties as required to adapt to dynamic, high-tempo flying operations and support overall squadron management.
• Perform other duties as needed.

Secondary Key Responsibilities-

Standardization/Evaluation:

• Update and maintain FLIP/EFB procedures, systems and databases IAW prevailing AFIs governing EFB usage (ex. ACCI 11-270).
• Identify, address, and elevate, as necessary, EFB requirements and concerns to leadership and the MAJCOM EFB Program Manager.
• Serve as the Wing EFB system administrator, ensuring devices are configured, issued, tracked, updated, and maintained as required by this instruction. May also serve as the Wing EFB Mobile Device Management (MDM) administrator.
• Assist the Technical Order Distribution Officers (TODO) to provide aircrews with current electronic flight publications and guidance on approved methods to keep all required publications up to date on the EFB in accordance with this instruction.
• Provide the MAJCOM EFB Program Manager with feedback on operational assessments and development of EFB solutions.
• Assist with establishing an EFB Program Manager organizational email box.
• Assist enforcement of standardization and evaluation policy applicable to the EFB program, including currency of required flight publications.

Training:

• Shall keep track when crew members will be on leave, temporary duty, have scheduled medical appointments or other scheduling commitments.
• Shall track daily flight/ground/academic training requirements and accomplishments to facilitate accurate flight scheduling as directed by the operations officer.
• Shall assist the DO in building the unit Annual Flying Hour Program.
• Shall coordinate with training officer to review and update student/permanent party records, folders and grade books per the applicable AFIs: AFI 11- 202V2 and AFI 11-2MDS-V2 as well as associated MAJCOM/Installation supplements, and locally developed guidance.
• Shall notify crew members, scheduling, and unit leadership of upcoming and overdue testing, evaluation, and training requirements via e-mail, telephone or in person.
• Shall perform testing administrator duties/function for the unit.
• Conduct monthly reviews of those aircrews entering into the first month of evaluation eligibility period.

Qualifications

Necessary Skills and Knowledge:

• Proficiency in scheduling software and systems. Strong MS Office skills.
• Excellent verbal and written communication skills to interact effectively with crew members and internal teams.
• Strong attention to detail and ability to multitask in a dynamic, high-pressure environment.
• Ability to think critically and make decisions quickly, especially in time-sensitive situations.

Minimum Qualifications:

• Minimum 1 -2 years of related experience
• Must have a Secret clearance
• US citizen
• Ability to travel.

Preferred Qualifications:

• Possesses a Top Secret clearance.
• Experience working with PEX/GTIMS or similar proprietary scheduling program is highly desirable.
• Experience working in a Flying Squadron/Group/Wing Stan/Eval office is highly desirable.

Pay and Benefits

The hourly rate for this position is $48.76.

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you’ll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.