Operations Assistant/Coordinator

Aramark Corporation; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Aramark Corporation seeks an Operations Coordinator to serve as the first point of contact for employees, visitors, and vendors, while supporting daily office operations and high-level administrative processes. The role collaborates with professional staff to ensure effective office coordination, organization, and operational support.

Responsibilities include managing front desk duties, coordinating logistics for arrivals and moves, assisting with invoices, and supporting various projects.

Qualifications

• 2-3 years of administrative experience in fast-paced environment
• Strong written and verbal communication skills
• Ability to manage multiple tasks and coordinate with internal teams
• Proficiency in MS Office Suite and basic budgeting/invoice processes
• Attention to detail and professional demeanor

Responsibilities

• Serve as a primary point of contact for employees, attorneys, associates, management personnel, visitors, and vendors
• Manage front desk and reception duties, including phone inquiries, messages, and visitor guidance
• Provide administrative support to Associates, Partners, Directors, and staff
• Coordinate logistics for arrivals, departures, moves, and furniture deliveries
• Assist with reviewing and processing invoices and monitoring related information
• Support projects by coordinating tasks and ensuring timely delivery
• Order and maintain office supplies and monitor inventory
• Perform other duties as assigned

Job description

The Operations Coordinator provides the first point of contact for the office, creating welcoming and professional experience for employees, visitors, and vendors. This role supports daily office operations by managing front desk responsibilities and high-level administrative processes while partnering with professional staff to ensure effective office coordination, organization and operational support.

Job Responsibilities

• Serve as a primary point of contact for employees, attorneys, associates, management personnel, visitors, and vendors by providing information, resolving administrative and workflow issues, and directing inquiries appropriately in accordance with management directives.
• Manage front desk and reception responsibilities, including answering incoming telephone lines in a timely, friendly, and professional manner; recording accurate messages; assisting with international calls, conference calls, and paging; and greeting and directing visitors to the appropriate destination.
• Provide direct administrative and operational support to Associates, Partners, Directors, and professional staff, including responding to routine requests and coordinating support needs with appropriate departments.
• Support attorney, associate, and staff arrivals, departures, office moves, and furniture deliveries by coordinating logistics with Operations, Facilities, and other internal teams as needed.
• Assist with reviewing and processing invoices for Operations and Facilities and monitor related information to ensure compliance with Firm processes and procedures.
• Support Operations and Facilities projects by coordinating tasks, tracking follow-up items, and helping ensure timely delivery on service commitments.
• Order, maintain, organize, and stock office and department supplies, monitor inventory levels, and support the maintenance of office systems and department operations.
• Perform other duties and assist with various projects as assigned.

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

• 2-3 years of administrative experience in either financial services, legal industry or a similarly fast-paced environment required
• Ability to effectively, professionally, accurately and promptly present information verbally and in writing
• Ability to assess situations and determine appropriate actions, monitor status of multiple pending items, provide follow up and keep management informed by communicating a wide variety of information
• Exceptional interpersonal skills with the ability to interact professionally with a diverse employee and leadership population, Attorneys, customers and vendors
• Basic math skills: addition, subtraction, multiplication, division
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Photo Shop
• Thorough understanding of computer filing systems
• Ability to work independently and in a team environment
• Can organize, prioritize, plan and multi-task work activities in a high-pressure environment
• Proofreading and editing skills with strong attention to detail

Proficient in Excel with applied computer graphics and reporting skills preferred

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.