Operations Assistant

Hudson Institute; Washington (District of Columbia); On-site; USD 50,000 - 54,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Job summary

Hudson Institute seeks an operations assistant to manage reception and support essential functions in its Washington, DC office. The role demands strong interpersonal skills and attention to detail to handle multiple tasks efficiently.

Responsibilities include scheduling meetings, providing administrative assistance, and managing office supplies, all while supporting the Institute's research initiatives. Ideal candidates share a commitment to the mission and possess excellent communication skills.

Qualifications

• Commitment to Hudson Institute’s mission and supporting the work of the Institute’s scholars and staff.
• Meticulous attention to detail.
• Demonstrated ability to handle complex and simultaneous tasks.

Responsibilities

• Manage Hudson Institute’s reception area and greet visitors.
• Organize private Hudson meetings, including catering and A/V support.
• Provide general administrative assistance to the Institute’s staff.
• Manage Hudson’s office supply inventory.
• Assist the operations team with various other projects.

Skills

Interpersonal skills

Written communication

Oral communication

Attention to detail

Basic accounting functions

Job description

Hudson Institute seeks an operations assistant to support essential organizational functions, including managing the Institute’s reception area, planning and preparing meetings, and supporting other operations functions. The position requires an energetic, personable individual interested in the work of a public policy research institution and capable of managing multiple and competing projects and demands. This is a full‑time position based out of Hudson’s Washington, DC office reporting to the director of operations.

About Hudson Institute

Hudson Institute is a research‑focused public policy think tank headquartered in Washington, DC, dedicated to promoting American leadership for a secure, free, and prosperous future. For more than half a century, the Institute has been challenging conventional thinking by developing new ideas and practical solutions to shape critical foreign and domestic policy decisions.

Responsibilities

• Manages Hudson Institute’s reception area, including greeting visitors, answering telephone calls, receiving and distributing mail, and assisting with public events.
• Acts as lead point‑of‑contact and organizer for all private Hudson meetings, including calendaring, ordering catering, room set‑up, check‑in of meeting participants, and coordination of A/V support.
• Provides general administrative assistance to the Institute’s staff, including preparing and sending mailings, conference room set‑up, and IT queries.
• Manages Hudson’s office supply inventory.
• Assists the operations team with various other projects.

Requirements

• Commitment to Hudson Institute’s mission and supporting the work of the Institute’s scholars and staff.
• Excellent interpersonal, written, and oral communication skills.
• Ability to work closely and effectively with others -- including Hudson’s senior management, research staff, and administrative staff.
• Meticulous attention to detail.
• Relevant coursework or demonstrated interest in learning basic accounting functions.
• Demonstrated ability to handle complex and simultaneous tasks and assignments.
• Commitment to acting with integrity and the utmost professionalism.

Compensation & Benefits

• Salary: $50,000.00 – $54,000.00 per year.
• Benefits: 401(k), dental insurance, health insurance, paid time off.

Location

In person. Washington, DC office.