Operations Assistant

Henkel Corporation; Warren (MI); On-site; USD 38,000 - 52,000; Full time

Job summary

Henkel Corporation in Warren, MI is seeking an Administrative Coordinator to support daily plant operations, scheduling meetings, and managing front desk activities. You will handle office operations, emails, records, 5S documentation, safety paperwork, and vendor interactions.

Proficiency in Outlook, formulas, pivot tables, and presentations is required. This role offers opportunities to work independently and with teams in a fast-paced environment.

Qualifications

• Proficient in Microsoft Outlook, formulas, pivot tables, and presentations.
• Ability to work independently and in a team within a fast-paced environment.
• Strong organizational skills and attention to detail.

Responsibilities

• Coordinate site-wide meetings and luncheons.
• Manage office operations including postings, records, mail and contact information.
• Process invoices and support goods receipts for non-inventory items; assist vendor management.
• Maintain front reception area and serve as the first point of contact for employees, contractors, vendors and visitors.
• Support 5S records, safety training, asset inventory and related engineering records.

Skills

Microsoft Outlook

Formulas

Pivot tables

Presentations

Job description

About this Position

At Henkel, you’ll be part of an organization that’s shaping the future through innovation, sustainability and collaboration. With our trusted brands like Persil®, ‘all®, Loctite®, Snuggle®, and Schwarzkopf® and our cutting-edge technologies, you’ll have countless opportunities to explore new paths and grow.

This position is with our Adhesive Technologies business unit – where we empower our people to transform industries and provide our customers with a competitive advantage through adhesives, sealants and functional coatings.

Dare to learn new skills, advance in your career and make an impact at Henkel.

What you´ll do

The Administrative Coordinator is responsible for daily activitiessupporting overall plant operations. This individual must be able to work independently as well aswithin a team, be flexible to change and able to respond quickly andeffectively under pressure in a fast paced, demanding environment.

Essential Duties and Responsibilities:

• Help to manage/set up site wide meetings and luncheons.
• Manage office operations including postings, communication records, mail incoming/outgoing, contact information, etc.
• Applicant must be highly skilled in Microsoft Outlook, formulas, pivot tables and presentations.
• Process 5S records for the site including tracking of audits and performance
• Support contractor orientation retention of associated records and safety training. Maintain key card systems, submit monthly reports (SHE hours, headcount, waste, etc.)
• Actively participate in Safety team, wear appropriate PPE (When required – Hardhat, safety glasses, steal-toe shoes), and follow all safety rules.
• Process invoices, support goods receipts for non-inventory items and assist in contractor/vendor management.
• Support record keeping requirements related to asset inventory among other engineering records.
• Ensure visitors and incident management supplies are accounted for during emergencies.
• Manage the front reception area and act as the first point of contact for employees, contractors, vendors and visitors.
• Maintain office supplies and order inventory as needed.
• Maintain key inventory, weekly manpower sheet and Warren telephone directory.
• Organize site visits for Grainger boot truck.
• Additional responsibilities assigned as needed.