Operations Assistant

Remote Worker LTD.; United States; Remote; USD 45,000 - 65,000; Full time

Benefits offered by this job

Remote-first

Global team

Job summary

Massive Rocket is actively seeking a highly organized Operations Assistant to keep day-to-day operations running smoothly, handling travel, bookings, orders, and events within budget. You will support People Operations, Finance, and internal systems while collaborating with the broader team.

This remote-friendly role is ideal for someone who enjoys process, problem solving, and maintaining precise records across departments in a fast-paced startup environment.

Qualifications

• Previous experience in an administrative, operations, travel coordination, logistics, or similar support role.
• Strong organisational and time-management skills, with the ability to manage multiple requests and deadlines.
• Excellent attention to detail and a consistent focus on accuracy.
• A proactive, resourceful approach to solving problems and handling last-minute changes.
• Strong written and verbal communication skills, with fluency in English.
• Confidence coordinating with employees, vendors, suppliers, and other stakeholders.

Responsibilities

• Manage end-to-end travel arrangements, including flights, accommodation, transport, and detailed itineraries.
• Coordinate company events, team offsites, office days, and internal gatherings, including venues, catering, suppliers, and logistics.
• Liaise with vendors and service providers to compare quotes, manage bookings, place orders, and ensure timely delivery.
• Maintain accurate booking records, track costs, and ensure arrangements stay within approved budgets.
• Act as the main point of contact for employee travel and logistics queries, resolving issues quickly and proactively.
• Support employee onboarding and offboarding, including documentation, equipment coordination, and system access requests.
• Assist with employment contracts, offer letters, addendums, Statements of Work (SOWs), and other operational documents.
• Support finance administration by organising invoices, processing expenses, maintaining receipts, and assisting with payroll preparation when needed.
• Keep employee records, leave trackers, operational databases, and internal documentation accurate and up to date.
• Support the Operations team with administrative tasks, follow established processes, and identify opportunities to improve efficiency.

Skills

Organized

Time management

Attention to detail

Communicate effectively

English fluency

Independent worker

Tools

HRIS

Expense management tools

Booking systems

Job description

Who Are Massive Rocket?

Massive Rocket is a rapidly scaling Braze and Snowflake agency on a mission to transform how digital marketing, product, and engineering teams connect. In just five years, we've grown at speed and are now gearing up for our next big milestone: hitting $100M in revenue. We build human experiences at scale, powered by cutting-edge web, mobile, cloud, data, and AI technologies. If you're excited by innovation, love solving complex challenges, and want to help shape the future of digital experiences, you'll feel right at home here. Every role at Massive Rocket is entrepreneurial. The people who thrive here don't just focus on their own remit - they understand the goals of the teams around them and actively contribute to the success of their colleagues, customers, and partners. We're building a culture of ownership, collaboration, and growth, and we're looking for people who want to make a real impact.

Who Are We Looking to Add to Our Team

We're looking for a highly organised and proactive Operations Assistant to help keep Massive Rocket's day-to-day operations running smoothly. You'll take ownership of company travel, bookings, orders, and event coordination, ensuring everything is arranged efficiently, accurately, and within budget.

You'll also provide administrative support across People Operations, Finance, and internal systems, working closely with the Operations & Logistics Specialist and the wider team. This role is ideal for someone who enjoys keeping things organised, solving problems, and making sure the details are taken care of.

What Will You Do?

• Manage end-to-end travel arrangements, including flights, accommodation, transport, and detailed itineraries.
• Coordinate company events, team offsites, office days, and internal gatherings, including venues, catering, suppliers, and logistics.
• Liaise with vendors and service providers to compare quotes, manage bookings, place orders, and ensure timely delivery.
• Maintain accurate booking records, track costs, and ensure arrangements stay within approved budgets.
• Act as the main point of contact for employee travel and logistics queries, resolving issues quickly and proactively.
• Support employee onboarding and offboarding, including documentation, equipment coordination, and system access requests.
• Assist with employment contracts, offer letters, addendums, Statements of Work (SOWs), and other operational documents.
• Support finance administration by organising invoices, processing expenses, maintaining receipts, and assisting with payroll preparation when needed.
• Keep employee records, leave trackers, operational databases, and internal documentation accurate and up to date.
• Support the Operations team with administrative tasks, follow established processes, and identify opportunities to improve efficiency.

What Makes You a Great Fit

• Previous experience in an administrative, operations, travel coordination, logistics, or similar support role.
• Strong organisational and time-management skills, with the ability to manage multiple requests and deadlines.
• Excellent attention to detail and a consistent focus on accuracy.
• A proactive, resourceful approach to solving problems and handling last-minute changes.
• Strong written and verbal communication skills, with fluency in English.
• Confidence coordinating with employees, vendors, suppliers, and other stakeholders.
• Comfortable working with spreadsheets, shared databases, and digital tools.
• Able to work independently, take ownership of tasks, and follow through without constant supervision.
• Comfortable handling confidential employee and financial information with discretion.
• Willingness to learn new systems and support different areas of business operations as needed.

Desirable

• Experience coordinating international travel, company events, or team offsites.
• Experience supporting People Operations, payroll, invoices, or expense administration.
• Familiarity with HRIS, expense management, booking, and e-signature tools.
• Experience working in a startup, agency, or remote-first environment.
• An interest in process improvement, automation, and making everyday operations more efficient.

Why You’ll Love Working Here

• Rocket-Fuelled Growth - Big challenges, fast learning, and the chance to level up quicker than anywhere else
• A Culture That Actually Gives a Damn - Supportive, positive, and built around people who want to see you win
• A Global Crew - Collaborate with brilliant teammates across Europe, the US, and beyond
• Remote-First for Life - Work from wherever you feel your best
• Real Career Momentum - Clear progression, real ownership, and space to grow into your next chapter
• Moments That Matter - Meetups, events, and team experiences that make the journey unforgettable

A Few Things to Know Before We Get Started

Bring Your Own Device

We operate a BYOD policy, so you'll use your own kit for work

Right to Work

You'll need a valid work visa; we're not able to offer sponsorship at the moment

ID Checks

We may ask for proof of identity (passport, ID card, or a recent utility bill)

References

We may request two references, so have names, relationships, and contact details ready

For Contractors

Proof of incorporation and up-to-date insurance is required