Operations Assistant

U.S Air Force; Tyndall Air Force Base (FL); Sur place; USD 32 000 - 42 000; Plein temps

Résumé du poste

U.S Air Force is seeking personnel to operate and maintain Community Center facilities, support daily operations, and manage administrative tasks such as memos, reports, and budgeting. The role includes coordinating reservations, showing movies, and handling private events while enforcing rules with tact.

Responsibilities also cover cashier duties, daily deposits, and using AF-specific financial systems for reporting.

Qualifications

• Background investigation with favorable results

Responsabilités

• Operate and maintain recreational facilities and assist the Community Center Manager with daily operations
• Generate memos, reports, letters, e-mails, and correspondence to obtain materials
• Support operations including reservations, movie showings, and private events
• Enforce facility rules with tact and diplomacy and inform patrons of regulations
• Maintain daily cashier reports, end-of-month inventory reports, equipment accounts, budget files, and related reference materials
• Operate cash register, process payments, issue receipts, and prepare daily cashier reports and deposits
• Access AF Services Financial Management System (AFSFMS) Oracle, START, and IBPS for reporting and contractor payments
• Input and update patron accounts in Orbital, identify declines, and resolve variances
• Maintain fixed assets for Community Commons and balance accounts monthly
• Assist in creating/updating brochures and maintain safety of facility and grounds
• Assist with AED program as alternate AED target responder and primary equipment custodian
• Assist manager with work task tracking and facility management

Description du poste

About the position:

This position is Non-appropriated Fund (NAF) and will be assigned to the Community Center.

Duties

Performs and/or assists in operation and maintenance of recreational facilities. Assists the Community Center Manager with daily operations to include generating memos, reports, letters, e-mails, and correspondence to obtain materials. Works night and weekend shifts as required. Assists in the daily planning, development, and administration of programs to enhance personal and professional development, performing arts, leisure and recreation, family and life skills, and Community Support Flight special events. Provides support for operations to include assisting with reservations, movie showing, and private functions. Inform patrons of all rules and regulations established for the facility. Use tact and diplomacy to enforce rules as necessary. Maintains daily financial cashier reports, end-of-month inventory reports, equipment account files, budget files, and prepares document packages and reference material to assist customers. Operates cash register, accepts payments and makes change, and issues receipts. Prepares daily cashier's report and makes deposits at Accounting Office (AO) each day. Accesses Air Force Services Financial Management System (AFSFMS) Oracle System and Services Tools for Activity Reporting & Tracking (START) to prepare daily financial reports and end-of-month inventory accounting. Accesses Internet-based Purchasing System (IBPS) to help Manager process contractor payments. Accesses Orbital payment system to input and update patron accounts and pulls reports to deposit payments received. Identifies patrons who are orbital declined, and contacts patrons listed on decline report to clear variances. Maintains fixed assets account for Community Commons. Assist with balancing the Community Commons accounts at the end of each month to include inventory and producing all end-of-month reports required. Helps manager create and update brochures. Inspects facility and grounds to ensure safety hazards are removed or reported to be corrected. Maintains common areas and offices in an orderly and tidy appearance. Maintains the assigned automated external defibrillators (AED) with knowledge on how to use the equipment; assigned as alternate manager of the AED target responder program. Assigned as primary equipment custodian and helps manager keep track of the equipment and accomplish the annual inventory. Assigned as alternate facility manager and helps manager enter and keep track of work tasks.

Requirements

• This position requires the incumbent to complete a background investigation with favorable results.