Operations Assistant

SmartRecruiters, Inc.; Salem (OR); Hybrid; USD 55,000 - 60,000; Full time

Benefits offered by this job

PTO & Holidays

Health & Wellness benefits

401(k) with employer match

Health Savings Account

Flexible Spending Account

Job summary

medmix is seeking an Operations Administrator to provide high level administrative support to the Management team and other leadership staff. You will answer inquiries for the public, customers, and visitors, and coordinate multiple functions and special projects.

The role requires 5+ years in a related support role with strong logistics experience, ISF review, and liaison with freight forwarders and customs brokers.

Qualifications

• 5+ years of experience in related support role.
• Experience managing shipments from origin.
• Review and monitor Importer Security Filings (ISF).
• Verify shipment pricing and ensure accuracy.
• Update shipment timelines and receiving schedules.
• Coordinate inbound containers for warehouse delivery.
• Maintain Air Freight Log records.
• Serve as liaison between freight forwarders and customs brokers.
• Monitor shipment status and address clearance issues.
• Communicate shipment updates to stakeholders.
• Coordinate delivery appointments and receipts.
• Investigate shortages, discrepancies, damages.
• Ensure documentation before deliveries arrive.
• Ability to read, write, and follow instructions and procedures
• Ability to initiate and implement work procedures
• Ability to work with personnel at all levels
• Strong written communication for emails
• Proficiency in MS Office

Responsibilities

• Weeks' duties to provide high-level admin support to Management and leadership.
• Answer inquiries from public, customers, visitors, and others.
• Organize and coordinate multiple functions and special projects.

Skills

Experience 5+ yrs

ISF review

Pricing accuracy

Timeline management

Inbound logistics

Air freight log

Freight liaison

Shipment tracking

Delivery scheduling

Discrepancy investigation

Documentation control

Communication & MS Office

Professional writing

Education

High School Diploma or equivalent

Job description

• Compensation: USD 55,000 - USD 60,000 - yearly

Company Description

medmix is a global leader in high-precision delivery devices. We occupy leading positions in the healthcare, consumer, and industrial end-markets. Our customers benefit from our dedication to innovation and technological advancement that has resulted in over 900 active patents. Our 14 production sites worldwide, together with our highly motivated and experienced team of nearly 2,700 employees provide our customers with uncompromising quality, proximity, and agility. medmix is headquartered in Baar, Switzerland.

Our shares are traded on the SIX Swiss Exchange (SIX: MEDX).

Job Description

We are seeking an Operations Administrator responsible to provide high level administrative support and assistance to the Management team, and other assigned leadership staff. Responsible to answer inquiries and obtain information for general public, customers, visitors, and other interested parties. Responsible to provide information regarding activities conducted at the location, offices, and employees within organization and organizes and coordinates multiple functions of the organization, as well as special projects.

Qualifications

• 5+years of experience in related support role


• Manage incoming shipments from origin


• Review and monitor Importer Security Filings (ISF)


• Verify shipment pricing and ensure accuracy


• Update shipment timelines, expected arrival dates, and receiving schedules.


• Coordinate and schedule inbound containers for warehouse delivery.


• Maintain and track the Air Freight Log, ensuring all records are current and accurate.


• Serve as the primary liaison between freight forwarders and customs brokers.


• Monitor shipment status and proactively address transportation or customs clearance issues.


• Communicate shipment updates to internal stakeholders and warehouse teams.


• Coordinate delivery appointments and ensure timely receipt of goods.


• Investigate and report shipment shortages, discrepancies, and damages.


• Ensure warehouse teams receive complete and accurate documentation before deliveries arrive.

Other:

• Ability to read, write, and follow instructions and procedures


• Ability to initiate and implement work procedures relevant to the organization and efficiency of the regular functions of the position


• Ability to work and communicate effectively with personnel at all levels within the organization, including internal and external customers when required


• Strong written communication skills to compose appropriate e-mails to external and internal customers


• Proficiency in the use of personal computers, including Microsoft products (Word, Excel, PowerPoint)

Education: High School Diploma or equivalent

Additional Information

Step into a company where innovation, agility, and energy fuel everything we do. As part of a global organization on a strong growth trajectory, you’ll have the chance to shape the future, expand your skills, and grow your career in a dynamic, forward-thinking environment.

What We Offer

• A vibrant, fast-moving culture where new ideas are encouraged and celebrated


• Real growth opportunities within a globally successful business that’s scaling rapidly


• Up to three weeks of PTO in your first year, plus 12 paid company holidays


• A comprehensive benefits package including medical, dental, vision, Life/AD&D, Short-and Long-Term Disability, and optional Identity Theft and Legal Protection


• medmix Employee Savings Plan / 401(k) with a 100% employer match up to 6% of your base salary


• Health Savings Account with dollar-for-dollar company matching based on coverage level


• Flexible Spending Account (FSA) options


• Employee Assistance, Health & Wellness Programs to support your well-being


• Flexible working hours and a hybrid on-site/home-office model


• Access to exclusive discounts on shopping, entertainment, and lifestyle perks


• A workplace committed to diversity, inclusion, and equal opportunity

At medmix, 93% of our employees say they go above and beyond to deliver results. If you’re driven, curious, and ready to make an impact, this is your moment. Join us and accelerate your career.

All information will be kept confidential according to EEO guidelines.

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