Operations Assistant

WAM Foundation; Boston (MA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

401(k) matching

Benefits package

Job summary

Weiss Asset Management Foundation in Boston seeks an organized Operations Assistant to support day-to-day operations across administrative, financial, HR, and IT tasks. This role touches many parts of a small philanthropic outfit and offers broad learning opportunities.

You will report to the Managing Director and help maintain systems, coordinate meetings, track budgets, and assist with onboarding and governance activities.

Qualifications

• Exceptional organizational and communication skills with ability to prioritize and meet deadlines.
• Willingness to learn and support payroll, benefits, and HR functions.
• Experience with budgeting, expense tracking, and financial processes is a plus.

Responsibilities

• Coordinate day-to-day operational activities and maintain internal processes.
• Support budgeting, financial reporting, and expense tracking.
• Assist with recruitment, onboarding, and HR-related tasks.
• Coordinate governance activities, board communications, and meeting materials.
• Maintain and improve organizational systems and information management.

Skills

Organizational skills

Communication skills

Tech proficiency

Collaborative / team player

Education

Bachelor's degree

Tools

Excel

Google Drive

Airtable

Accounting software

Job description

Operations Assistant

Weiss Asset Management Foundation is growing! We are seeking a highly organized, proactive, and resourceful Operations Assistant to support the Foundation's day-to-day operations and help ensure that our organization runs smoothly and effectively. This is a varied role that will touch many aspects of the Foundation's work, including financial and administrative operations, human resources, organizational systems, and program support. The ideal candidate enjoys managing details, improving processes, solving problems, and taking ownership of a wide range of responsibilities.

The Operations Assistant will report to the Managing Director and work closely with the Foundation team and other internal and external stakeholders. This position is based in Boston.

About Weiss Asset Management Foundation

Weiss Asset Management Foundation is a Boston-based philanthropic foundation dedicated to alleviating human suffering globally. We support evidence-based, cost-effective programs and research aimed at improving lives in low- and lower-middle-income countries.

Weiss Asset Management Foundation is the philanthropic arm of Weiss Asset Management. Our work spans a range of global health and development areas, including nutrition, maternal and newborn health, education, and economic opportunity.

The Role

We are seeking a motivated and dependable Operations Assistant to help manage the operational infrastructure that supports the Foundation's work. This is a broad, hands-on role that offers exposure to many aspects of running a small philanthropic organization. This Boston-based position requires permanent work authorization in the United States. The Foundation is unable to provide visa sponsorship or STEM OPT certification.

Responsibilities

The responsibilities below are indicative rather than exhaustive. Weiss Asset Management Foundation is a small organization, and we expect our team to embrace and grow from a wide range of responsibilities.

Organizational and Administrative Operations

• Coordinate day-to-day operational activities and help ensure that the Foundation's internal processes and administrative functions run smoothly.
• Coordinate logistics, prepare agendas, and maintain meeting records and follow-up items.
• Identify opportunities to improve administrative processes, workflows, and organizational systems.

Financial and Accounting Operations

• Assist with budget tracking, financial reporting, and the coordination of information needed for financial planning.
• Assist with invoice review, expense tracking, payment processing, and maintaining accurate financial records.

Human Resources and Team Support

• Ideally have experience or be willing to be trained to take on responsibilities related to payroll, benefits, and other HR functions.
• Support recruitment and hiring processes, including coordinating interviews, communicating with candidates, and assisting with onboarding.

Governance and Organizational Coordination

• Support Board and Allocation Committee meetings, including coordinating communications, scheduling, and preparing materials.
• Assist with the preparation and distribution of organizational updates, board resolutions, and other documents.

Technology, Systems, and Information Management

• Maintain and improve the Foundation's internal systems and processes, including Google Drive and Airtable.
• Coordinate with external providers and assist with technology-related projects, upgrades, and troubleshooting.
• Assist with maintaining and updating the Foundation's website and other external communications platforms.

Qualifications

The ideal candidate will have:

• Exceptional organizational and communication skills, including the ability to prioritize effectively, track deadlines, and follow through reliably. This role requires the ability to interact professionally and effectively with stakeholders, colleagues, service providers, and other external parties.
• Strong technical skills and comfort with technology, including proficiency in Microsoft Office or Google Workspace; experience with Excel, Google Drive, Airtable, and accounting software is a plus.
• A collaborative, flexible, and service-oriented approach, along with sound judgment, discretion, and a willingness to pitch in wherever needed.
• A strong academic background, including a bachelor's degree and an eagerness to learn and develop across a range of operational functions.
• Interest in global health and international development, and enthusiasm for an opportunity to gain experience in the global health and development sector. This role offers a good entry point for someone looking to build a career in international development, global health, or philanthropy.

Compensation

Compensation will be commensurate with experience and qualifications. We expect the base salary to be in the range of $50,000-$65,000. Weiss Asset Management Foundation offers a competitive benefits package, including a 100% match on 401(k) contributions.