Operations Associate

Weissberg Foundation; Tysons (VA); Hybrid; USD 63,000 - 77,000; Full time

Benefits offered by this job

Medical/dental/vision

Short-term disability

Life insurance

4-day work week

Vacation & Sick days

Paid holidays

401K

Wellness reimbursements

Job summary

Weissberg Foundation is seeking an Operations Associate to provide critical administrative and systems support, reporting to the Director of Operations. The role includes calendar management, grants data entry, coordinating board materials, and coordinating events and IT resources.

This full-time exempt position is based in Northern Virginia (Tysons Corner), requiring three days in the office and one day remote, with some travel in Virginia.

Qualifications

• Deep and abiding belief in racial and social justice and alignment with foundation values.
• Open-mindedness and willingness to discuss race and racial justice candidly.
• Proficiency in Microsoft Office 365 apps including SharePoint.
• High-level administrative capacity with attention to detail, initiative, and follow-through.
• Capacity to prioritize work and manage multiple projects.
• Ability to identify and solve problems efficiently and quickly.
• Ability to work independently and with a diverse team.

Responsibilities

• Administrative duties: scheduling, meetings, travel, and calendar management.
• Maintain grants management systems by updating data and tracking reports.
• Support board/committee meetings: minutes and board packages.
• Maintain office equipment and coordinate vendor maintenance.
• Prepare office space, supplies, food/catering, and IT resources for events.
• Monitor help-desk tickets and assist users with tech needs.

Skills

Racial justice

Administrative support

Calendar management

Microsoft Office 365

SharePoint

Independent working

Team collaboration

Problem solving

Tools

Microsoft Office 365

SharePoint

Job description

Founded in 1988 and based in Virginia, the Weissberg Foundation is a family foundation deeply rooted in the vision, values, and experience of its founder, Marvin Weissberg. The Foundation supports organizations and efforts building power of those most negatively impacted by racism. We envision a world that recognizes inequities and actively seeks to dismantle structural racism by continuously building access, opportunity, and power so that all can thrive. As the Foundation prepares to significantly expand its philanthropy throughout Virginia, we commit to:

• Building power of those most negatively impacted by racism as the central path to transforming systems.
• Proactively messaging the benefits of racial equity and justice while combatting disinformation, misinformation, and extremism.
• Racial wealth building and working towards acknowledgement, apology, atonement, and repair of the generational harms caused by structural racism.
• Identifying and combatting structural racism in electoral processes.
• Activating 100% of assets for racial equity and justice.

ABOUT THE POSITION

Do you enjoy supporting the effective operations of social justice-oriented organizations and individuals? We are looking for a self-starting, detail-oriented Operations Associate with exceptional administrative, systems, planning, and project and data management skills. The position will report to the Director of Operations and will play a critical administrative and systems support role at the Foundation. Tasks include, but are not limited to:

• Administrative duties such as setting appointments, arranging meetings, coordinating conference attendance and travel arrangements, and managing calendars.
• Maintain grants management systems by updating and entering data and tracking reports.
• Support board and committee meetings by taking minutes and helping to compile board packages.
• Maintain office equipment and coordinating maintenance with vendors.
• Ensure office space, supplies, food/catering, and IT resources are prepared for internal events, meetings, trainings, and retreats.
• Monitor/escalate technology help-desk tickets and assist users with technology needs.

Key Skills and Experiences

The Operations Associate role is ideal for a mission driven, equity focused person who is self-motivated and highly organized. Specific qualifications include:

• Deep and abiding belief in racial and social justice; alignment with Foundation values of listening and learning, racial equity and justice, and building power and community; and commitment to building and maintaining an antiracist organization and culture.
• Open-mindedness and willingness to have candid conversations around race and racial justice
• Proficiency in Microsoft Office 365 applications including SharePoint
• High-level administrative capacity with attention to detail, initiative, and follow-through
• Capacity to prioritize work and manage multiple projects
• Ability to identify and solve problems efficiently and quickly
• Ability to work independently and as part of a diverse team, and work effectively and positively with a range of individuals and working styles, and with people at all organization levels including staff, board members, and vendors
• 3-5 years of experience in a similar role
• Comfort with organizational change and ability to exercise patience and flexibility as the Foundation grows and continues its commitment to ongoing learning

This is a full-time exempt position reporting in-person to the Northern Virginia office (Tysons Corner) 3 days a week with 1 day remote. Occasional travel throughout Virginia is required for staff and weekend board meetings. Staff is required to be vaccinated for COVID unless an employee requires a reasonable accommodation for medical reasons or for a sincerely held religious belief.

COMPENSATION

Compensation & Benefits Compensation is $70,000 plus benefits consistent with the culture of collective care we are building:

• 100% of employee premium for medical/dental/vision insurance paid by employer + short-term disability and life insurance
• 4-day work week
• Leave: 15 vacation days, 10 sick days
• 10 paid holidays, 2 floating holidays, and annual office closure the last week of the year
• 16 weeks of paid family leave, 3-month paid sabbatical after 5 years
• 6% employer contribution to 401K plan
• Employee Assistance Program and monthly wellness and cellphone/Wi‑Fi reimbursements